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Department:
Time Type:
Full time
Job Type:
FLSA Status:
ExemptWork Modality:
Union:
Job Description:
Summary:
This position supports both the Civic Learning and Democracy Engagement (CLDE) Coalition and the Democracy Innovation Lab (Sine Institute). This Program Manager reports directly to the Executive Director of The Sine Institute and Coordinates with CLDE Leadership.
The Program Manager for Civic Learning and Democracy Engagement (CLDE) at the Democracy Innovation Lab plays a central role in supporting coalition leadership, managing program operations, and advancing key initiatives that strengthen civic learning and democratic engagement in higher education. The Coordinator serves as an essential point of contact to project leaders; plans, organizes, and participate in team, initiative, and working-group meetings; and provides guidance to support the implementation of coalition recommendations. This role contributes to the coordination and administration of the Accrediting Commission Initiative (ACI) and Multi-State Collaborative (MSC) by organizing meetings, maintaining contacts and correspondence, supporting content development, and assisting with programmatic tasks. In collaboration with senior leaders, the Coordinator leads or supports the design, planning, and execution of convenings and related projects, including logistics, presenter communication, and participant experience. The position also helps develop and implement a multi-platform communications strategy that advances awareness of civic learning and democracy engagement as a national educational priority. The Program Coordinator works closely with the Executive Director of the Sine Institute to maintain streamlined administrative processes, oversee budgeting and expense tracking for CLDE and support required reporting. This includes preparing budget materials, documenting activities tied to grant deliverables, and drafting reports with input from senior advisors and the interim director.
The position responsibilities will be reviewed in June/July each year based on the projected priorities of CLDE.
Essential Functions:
1.) Main Point of Contact to CLDE Leadership
Serve as an essential team leader of the Civic Learning and Democracy Engagement (CLDE) Coalition.
Helping to manage and support the 4 key team members of the CLDE leadership team.
Serves as the main point of contact from CLDE to the National Leadership Conference Participants and helps drive and support the work of the NLC.
Provide practical guidance to help interpret and implement recommendations emerging from coalition initiatives and working groups.
2.) Key Program Support Development
Plan, organize, and participate in team, initiative, and working group meetings.
Prepare materials as needed and support leaders by offering insights on feasible implementation strategies.
Serve as team leader for the Graduate Assistants.
Oversee and ensure alignment of program deliverables with various current policies and processes.
Coordinate with key leaders to ensure consistent messaging across all platforms and programming.
3.) Accrediting Commission Initiative (ACI) Support
Meeting Coordination: Organize and staff ACI meetings, including scheduling, preparing materials, and documenting meeting notes.
Communication & Contact Management: Maintain communications with ACI members and stakeholders, including managing contacts and preparing correspondence.
Content Preparation: Support the Senior Advisor in preparing presentations, articles, and other materials for ACI members.
Programmatic Support: Assist in the ongoing programmatic work of the ACI and help ensure timely progress on initiative goals.
4.) Multi-State Collaborative Support
Meeting Coordination: Organize and staff MSC meetings, including scheduling, preparing materials, and documenting meeting notes.
Communication & Contact Management: Maintain communications with MSC members and stakeholders, including managing contacts and preparing correspondence.
Content Preparation: Support the Senior Advisors in preparing presentations, articles, and other materials for MSC members.
Programmatic Support: Assist in the ongoing programmatic work of the MSC and help ensure timely progress on initiative goals.
5.) Communications Strategy Development
Lead the design and implementation of a comprehensive, multi-channel communications strategy—including website content, newsletters, announcements, and other outreach.
Ensure communications align with the coalition’s goal of elevating Civic Learning and Democracy Engagement as a shared national educational and policy priority.
6.) Convening & Project Design, Planning, and Implementation
Lead or support the design, planning, and delivery of convenings and related projects in consultation with project leaders.
Identify platforms, partners, and venues; negotiate meeting contracts and required support services.
Help identify and secure presenters and facilitators; manage communications with presenters before, during, and after events.
Contribute to creating an effective, inclusive, and educational environment for participants.
7.) Other Duties as Assigned
Supervisory Responsibility:
This position is the Internal Team Leader working the CLDE Leadership.
Manges Graduate Assistants for CLDE.
Competencies:
Serving Customers.
Displaying Creativity.
Prioritizing and Organizing.
Acquiring and Analyzing Information.
Supporting Coworkers.
Managing Performance.
Position Type/Expected Hours of Work:
Full-time.
35 hours per week.
Continuation of the program/position is contingent upon external funding.
One-year position renewable for up to three years.
Possible remote/hybrid position.
Salary Range:
$68,000.00 - $75,000.00 annually.
Required Education and Experience:
Associate's degree or equivalent.
2 - 4 years of relevant experience.
Preferred Education and Experience:
Bachelor's degree or equivalent.
Familiarity with working in a Higher Education and/or research context.
Travel Required:
Local travel in the DMV only.
Additional Eligibility Qualifications:
The ideal candidate will be highly detail-oriented, capable of working independently, and will have excellent organizational and communication skills.
Work Authorization/Security Clearance:
Hiring offers for this position are contingent on the successful completion of a background check.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an E-Verify employer.
Current American University Employees
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Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.