Program Coordinator, Office of Fellowships

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Inquiries Regarding Application Status
Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews. 

Location:

Claremont, CA

Job Posting Title:

Program Coordinator, Office of Fellowships

Job Details and Requirement:

Department: Office of Fellowships                 Supervisor: Director of Fellowships

The Office of Fellowships supports students and alumni through the application and selection processes for nationally competitive undergraduate and post-baccalaureate fellowships. Fellowships support academic interests, cultural immersion, and networking opportunities in a wide variety of areas, such as conducting independent research, working in government, and studying or teaching English abroad. The Office also provides fall and summer courses for Fulbright research and teaching applicants.

The Program Coordinator would join the Office of Fellowships to support our overall mission of providing well-rounded and multi-dimensional advisement support to students and alumni, with an emphasis on developing our undergraduate fellowship programs. The incumbent will also provide administrative support to the Director, including assistance with our cornerstone post-baccalaureate programs such as the U.S. Student Fulbright Grant and Watson Scholarship.

• Assist in managing the Office of Fellowships programs and events including budgets, timelines, application systems, and deliverables; student advising for Fulbright/fellowships, and feedback on applications/essays; and oversee operations in the Director’s absence.
• Lead outreach, recruitment, communications, and student advising for critical undergraduate fellowships such as the Truman, Udall, Critical Language, and Goldwater Scholarships. Oversee application operations and provide feedback on applications/essays.
• Support and develop outreach and communications for the Office of Fellowships including developing content and managing outreach and recruitment campaigns.
• Work closely with the Director to develop and maintain effective relationships with internal and external partners; communicate with faculty, staff, and students about various fellowships; assist with maintaining an alumni network of Pitzer participants in Fulbright/fellowships.
• Participate in broad strategic planning, data collection and analysis for the Office of Fellowships in partnership with OIRA; stay informed on best practices and continuing education for fellowship programs.
• May perform additional duties as assigned based on the needs of the Office of Fellowships.

Education/Experience:

• Bachelor’s degree.
• Minimum 2-3 years of full-time experience in higher education working with research writing, student advising, or fellowship applications.
• Demonstrated verbal and written communication skills.
• Strong attention to detail.
• Experience coordinating small and large-scale projects, programs, and/or events.
• Experience communicating with diverse populations of faculty, staff, and students.
• Alignment with one or more of Pitzer’s core values.
   

Preferred Qualification:  Master’s degree or equivalent experience.

The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Strong leadership and collaboration skills with a commitment to a team-based work environment.
• Natural aptitude for technology and expertise with MS Office, including expert level use of Excel.
• Ability to problem-solve and use analytical skills to develop and implement creative solutions.
• Strong interpersonal, written and verbal communication skills and attention to detail.
• Ability to take initiative to work proactively, meet deadlines, organize and prioritize multiple projects, think strategically, and work with numbers and data.
• Exhibit personal integrity and ability to appropriately handle confidential and sensitive information.
• Exhibit a positive attitude, strong work ethic, and sound professional judgment.

Licenses/Certifications: None.

Supervisory Responsibility: None.

Time Type: Full-time

Work Schedule: The regular hours for this position will be scheduled between 8:00 am to 5:00 pm, Monday through Friday.  These hours may vary due to needs of the College or department.

Work Model: (On-Campus)

Compensation: Budgeted Salary Range: $22.00-$24.00 per hour

Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more. 

Physical Requirements: This is generally a sedentary position. Must be able to:

• Sit for prolonged periods of time;
• Operate a computer for prolonged periods of time;
• Communicate with others by email, in person and over the telephone;
• Read printed materials and a computer screen;

Instructions: Only qualified applicants please.

Application Materials: Upload the following materials to complete your application:

• Cover Letter:  Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer’s core values best relates to your own. 
• Resume: List relevant qualifications and dates of experience.
• Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional

Employment Requirements
Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges’ automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.

Covid-19 Vaccination

Pitzer College has mandated the COVID-19 vaccination for all employees.  New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.

Equal Employment Opportunity and Non-Discrimination

Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply. 

Safety Report  

In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.