Job Title
Program Coordinator IAgency
Texas A&M UniversityDepartment
Dean Of Veterinary MedicineProposed Minimum Salary
CommensurateJob Location
College Station, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.
What we want
The Program Coordinator I coordinates the planning, development and implementation of events and processes in the Office of Continuing Education (OCE) in the College of Veterinary Medicine and Biomedical Sciences.
What you need to know
Salary: $50,000-$60,000 annually. Will be commensurate based on the selected hire’s education and experience.
Location/Schedule: College Station, TX/Full-Time- Monday thru Friday, 8:00am-5:00pm. This position may require work outside of regular office hours/may require some weekend shifts.
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Two years of administrative experience.
Preferred Qualifications
Experience drafting, editing and formatting written correspondence.
Experience working in iPayments, Access, Marketplace and/or Canvas.
Ability to work independently.
Understanding of budget process.
Experience within Veterinary Medicine.
Responsibilities
Continuing Education Programs and Other Relevant Events
Oversee and coordinate veterinary continuing education seminars and conferences.
Assist in preparation and monitoring of budgets for programs and events.
Set up advertising and registration through the OCE website and the University’s website.
Manage registration, correspond with registrants, issue receipts, secure meeting room reservations, and organize proceedings.
Determine and acquire supplies for events including but not limited to conference bags, proceedings, name badges, and food and beverage.
Coordinate and help execute the production of the event, including but not limited to logistical set up, check-in/registration, food and beverage, exhibitor displays and other logistical necessities of the event.
Set up/take down of tables and chairs; moving coolers; grocery shopping for conference.
OCE Events
Manage the database that contains registrant information.
Book travel for out of town speakers.
Serve as the primary contact for exhibitors, speakers and program registrants.
Establish and maintain a good business relationship with sponsors and exhibitors.
Prepare a profit-loss statement for each event and coordinate payment of vendors and speakers.
General Administrative Support
Maintain office supplies and equipment, keys and placards
Ensure the confidentiality of mail, correspondence and reports.
Manage OCE deposits through iPayments.
Complete Continuing Education credit card report.
Serve as liaison for equipment and service contracts of the OCE.
Communicate and interact with other areas of the college to coordinate OCE events.
Provide administrative support for the coordinator of continuing education, including but not limited to clerical support and appointment scheduling.
Supervise office staff and/or student workers.
Maintain the OCE website and social media pages.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.