Professional Affairs Specialist

Work Flexibility: Hybrid

What You Will Do

• Coordinate regular meetings with Marketing, Events, and Product Managers to align on upcoming activities and requirements.
• Lead and manage the end-to-end Healthcare Professional (HCP) contract process, ensuring timely, compliant preparation and approval.
• Maintain proper contract storage and documentation practices in accordance with GDPR and internal policies.
• Ensure divisional and country alignment for all contract-related processes and requirements.
• Verify that all HCP/HCO contracts meet legal, financial, and compliance standards, including MedTech Code.
• Coordinate faculty relations, payments, and required submissions in collaboration with marketing and events teams.
• Support travel arrangements for faculty (flights, hotels, registrations) together with events/logistics teams.
• Continuously review processes, tools, and policies to ensure compliance with updated regulations and support KPI reporting.

What You Need

Required:

• Bachelor’s degree or equivalent.
• 3+ years in events management, medical education, or a similar role.
• Fluency in English and Polish.
• Proficiency in Microsoft Office.

Preferred:

• Experience in the medical device or pharmaceutical industry.
• Familiarity with MedTech Europe compliance.
• Experience with contract management systems or processes.

Travel Percentage: 10%