Professional, Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Administrator        

Role Summary:

The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes.

Key Responsibilities – P1 Band

 

Purchase Order Management

• Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests.

• Generate POs for JLL in the client system.

• Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client.

• Track client POs and maintain spend trackers against each PO.

Accruals and Reporting

• Review and consolidate accrual inputs from all site teams.

• Submit monthly accruals into the JnJ system.

• Support ad-hoc financial reporting requirements.

• Coordinate with site teams to consolidate reports for finance functions.

Invoice Processing

• Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system.

• Follow up with vendors to submit invoices for completed work in JDe/Corrigo

Vendor Coordination

• Coordinate and verify vendor quotes for on-demand services.

• Ensure compliance with client procurement and payment processes.

Qualifications & Skills:

• Bachelor’s degree.

• 2–3 years of experience in finance operations, procurement, or accounts payable.

• Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and stakeholder management abilities.

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.