Production Coordinator I

Exemption Status:

United States of America (Non-Exempt)

$19.80 - $25.50 - $31.19

“Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors.  A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate.”

This position is not eligible for Sponsorship.

MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team!

Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution!

Job Description

Summary

The Production Coordinator is responsible for providing production support including materials printing, event logistics, shipping & receiving for all materials including collateral materials, proposals, giveaways, benefit fair materials, presentations for finalist meetings and client/account meetings, and others as needed. Works cross functionally with Sales, Proposals, & Account Mgmt. teams as directed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manages production calendar in collaboration with proposals, marketing and account management to help ensure all deadlines are managed and met. Cross-trains team members to help ensure coverage/deadlines are met.
• Produces printed materials and electronic media when requested. Includes proposals, benefit fair materials, presentations supporting account management and sales, collateral materials, and others as needed.
• Conducts quality assurance checks to ensure materials are properly printed, packaged, and shipped in a timely manner.
• Prepares shipments according to instructions provided by RFP or staff including shipping labels, inserts and package deliverables for proposals, marketing initiatives or account management initiatives. Tracks shipments to ensure arrival and return. Provide tracking information to relevant parties.
• Coordinates and tracks logistics for all benefit fairs, including booth materials, collateral materials, giveaways, and manage shipping/receiving of materials, ensuring appropriate materials are sent and received back and stored appropriately.
• Tracks and manages inventory of giveaway items. Works with marketing staff to order new items when needed.
• Tracks and reports on production activities, providing regular status reporting.
• Assists in defining processes for print/production projects to help streamline production and to communicate roles & responsibilities to help ensure deadlines are met.
• Maintains printer including ink replacements, service calls, maintenance schedules, etc.
• Manages inventory of all production materials, including paper, binding materials, etc.
• Provides clerical support to the Marketing department as needed as well as uploading content into content management systems, such as MedImpact website, digital asset management platform, conference app and website, etc.

Supervisory Responsibilities        

No supervisory responsibilities

                                   

Client Responsibilities

This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written).  One must be able to; manage difficult or emotional client situations; Respond promptly to client needs; Solicit client feedback to improve service; Respond to requests for service and assistance from clients; Meet commitments to clients.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

GED/HS Diploma and 2+ years’ experience or equivalent combination of education and experience

Computer Skills

Advanced proficiency in MS Office / Word, Excel, Outlook and PowerPoint.  

Certificates, Licenses, Registrations

None required

Other Skills and Abilities

• Superb attention to detail. Understanding of proposal/project/management responsibility and follow through with objectives to meet all crucial deadlines. Ability to handle multiple deadlines and work well under extreme pressure. Understanding of printer/machinery and ability to problem-solve is required.

Reasoning Ability

                                   

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Mathematical Skills

     

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 

      

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. 

Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Composure

Decision Quality

Organizational Agility

Problem Solving

Customer Focus

Drive for Results

Peer Relations

Time Management

Dealing with Ambiguity

Learning on the Fly

Political Savvy

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position may regularly be exposed to or encounter moving mechanical parts, high, precarious places, fumes or airborne particles, toxic or caustic chemicals, outdoor weather conditions, risk of electrical shock or vibration. The noise level in the work environment is usually moderate (examples: business office with computers and printers, light traffic).

Work Location

This position must work on-site at the San Diego Headquarters for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders.  Remote work is not an option for these purposes.

Working Hours

This is a full-time non-exempt position requiring one to be able to work overtime from time to time in order to get the job done.  Therefore, one must have the ability to work nights, weekends or on holidays as required.  This may be changed at any time to meet the needs of the business.  The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm.

Travel

This position requires no travel however attendance maybe required at various local conferences and meetings.

The Perks:

• Medical / Dental / Vision / Wellness Programs
• Paid Time Off / Company Paid Holidays
• Incentive Compensation
• 401K with Company match
• Life and Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus

To explore all that MedImpact has to offer, and the greatness you can bring to our teams, please submit your resume to www.medimpact.com/careers

MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego,
California. Our solutions and services positively influence healthcare outcomes and expenditures, improving the position of our clients in the market. MedImpact offers high-value solutions to payers, providers and consumers of healthcare in the U.S. and foreign markets.

Equal Opportunity Employer, Male/Female/Disabilities/Veterans

OSHA/ADA:

To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The above
statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.