As a Procurement Support Officer, you will support daily operational procurement activities, contributing to cost optimisation and risk mitigation while ensuring full compliance with corporate policies and procedures.
This is a fixed-term position based in Porto within an international and fast-paced environment, offering exposure to procurement and vendor management activities across multiple European entities.
You will play a key role in Vendor Management Office (VMO) activities, contractor management, timesheet processes, and purchase order operations.
Hybrid work model: 4 days per week in the office
Key Accountabilities
Prepare and manage VMO contract drafts (LBC for onboarding only and first extensions), covering approximately 360 contractors across Italy, France, and Portugal
Perform LBC PR validation in Boost for Italy, Portugal, and France
Manage Purchase Order (PO) creation and dispatch to vendors for Italy, Portugal, and France
Coordinate DocuSign workflows, including vendor and internal Euronext signatures
Maintain and update VMO contract files for Italy, Portugal, and France
Oversee timesheet management for Italy, Portugal, and France
Monitor and validate joiners and leavers across Italy, Portugal, and France
Update and maintain internal databases to ensure data accuracy and compliance
Send monthly timesheet reminder emails for Italy, Portugal, and France
Extract timesheet submission reports for Italy, Portugal, and France
Produce timesheet completion reports for KPI reporting purposes
Distribute validated and approved timesheets to vendors during the first week of each month
Support Professional Services onboardings and extensions in Workday for France, the UK, and the Netherlands
Provide Business-as-Usual (BAU) support for VMO and Accounts Payable activities, including timesheet-related processes
Ensure compliance with all corporate contracting policies and procedures
Develop and maintain vendor relationships aligned with organisational objectives
Your Profile
Proven ability to work under pressure and meet demanding deadlines
Experience in procurement, vendor management, and contract management is required
Preferably experience negotiating procurement categories such as hardware, software, telecom, and contingent labour
Self-starter with a track record of supporting cost-saving initiatives and successful contract negotiations
Strong technical and communication skills
Team-oriented with strong attention to detail
Ability to collaborate effectively with cross-functional departments
Well-organised with strong problem-solving, conflict resolution, and analytical skills
Fluency in English is mandatory; French, Italian, and German are a plus
Apply by submitting a CV in English.
Why Join Us
Be part of a dynamic, international procurement environment
Contribute to operational excellence across multiple European entities
Work in a collaborative and cross-functional setting
Gain exposure to vendor management and corporate procurement processes at scale
Euronext Values
Unity
• We respect and value the people we work with
• We are unified through a common purpose
• We embrace diversity and strive for inclusion
Integrity
• We value transparency, communicate honestly and share information openly
• We act with integrity in everything we do
• We don’t hide our mistakes, and we learn from them
Agility
• We act with a sense of urgency and decisiveness
• We are adaptable, responsive and embrace change
• We take smart risks
Energy
• We are positively driven to make a difference and challenge the status quo
• We focus on and encourage personal leadership
• We motivate each other with our ambition
Accountability
• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performance
We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.