Procurement Specialist

Posting Date

03/17/26

Application Deadline

03/25/26

Pay Range

MIN - MID - MAX
$21.75 - $28.38 - $35.00

Job Type

Unclassified

Department

Sheriff

About the Position

The Procurement Specialist is responsible for the monitoring and administration of contracts and procurement-related services for the Maricopa County Sheriff's Office.  Incumbent serves as a department liaison with the Office of Procurement Services, vendors, internal staff, and suppliers regarding purchases, researching and preparing background information for purchasing requests, maintaining purchasing records and may participate in the request for proposal (RFP) process.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community?  We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel.  The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety. 

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High school diploma or GED

Experience

• Two (2) years of purchasing-related experience, which includes experience creating and monitoring solicitations and administering contracts.

OR

Combined education and experience qualifications

• Other combinations of education or experience may substitute for the minimum qualifications on a year for year basis.

Other requirements

• Must possess a valid Arizona driver’s license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.
• A Certified Agency Procurement Aide (CAPA) certification must be obtained within six (6) months of hire. 

Our Preferred Candidate has

• Bachelor's degree
• 1-3 years of procurement experience in a large public sector procurement environment.  Intermediate skill level with Microsoft Word, Excel and Access. 
• Experience with Enterprise Resource Planning (ERP) software such as JD Edward, Oracle or CGI Advantage.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Develops, implements, and maintains internal purchasing processes and procedures, coordinate purchases for all divisions within MCSO
• Ensures purchase requisitions are properly completed and charged to the appropriate division  
• Maintains databases and filing system for all documentation on purchasing activity according to the Maricopa County Procurement Code and Record Retention requirements 
• Obtains/retains certification as a Certified Agency Procurement Aide (CAPA); acquire and maintain the appropriate Purchase Card (P-Card) authority
• Maintains procurement card purchases and reconciles transactions monthly
• Assists the Procurement Supervisor in developing specifications for contracts under Article 3 of the Maricopa County Procurement Code by conducting research, interviewing customers and vendors, analyzing and compiling data
• Responsible for the development of documents for various types of solicitations, including RFPs and RFQ’s
• Procures goods and services for the Sheriff’s Office using guidelines as outlined in the Maricopa County Procurement Code, staying within established dollar ranges
• Orders office supplies for the division and notify requestors when their items are ready for pickup.
• Process notary requests for MCSO personnel, including working with bonding company and Secretary of States office when necessary.
• Assists division staff regarding contractual issues; interprets and enforces procurement policies; advises Sheriff’s Office divisions, contractors, vendors, and others regarding current contract and procurement practices
• Acts as a liaison with the Office of Procurement Services for contract processing and providing contract status information 
• Position may require meetings with multiple individuals representing County departments, vendors, and contractors to facilitate the procurement process
• Researches information in the Advantage system; provide other administrative assistance within the Procurement unit as necessary
• Operates a sedan, van, or pick-up with a capacity of less than 26,000 pounds
• Purchases and delivers various commodities to divisions throughout the Sheriff's Office
• Receives documents, reviews information to ensure accuracy and compliance with all procurement regulations / rules.
• Data entry of purchase orders for Article 3 procurement reviews information to ensure accuracy and compliance with all procurement regulations/rules
• Tracks and follows up on purchase orders to ensure timely delivery and accurate receipt
• Works closely with finance and other departments to make requested changes.
• Communications with all levels of MCSO Chain of Command, other County agencies, and vendors in person, email, and telephone
• Be present at the work site to perform any/all assigned duties scheduled/assigned by the Supervisor or Commander

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans – starting as low as $70/month
• Holidays – 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview 

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer. 

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
 

Work occurs primarily indoors.  Tasks require sitting for long periods, managing time pressures and high work volumes with high degree of decision making, concentration, and accuracy. Position requires ethical conduct and a professional demeanor.

Work environment

• Indoors
• Conditions may rarely include outdoors temperatures above 90 degrees or below 40 degrees, Chemicals/fumes, smoke/dust, wet/damp area, confined area, stairs or ladders, unprotected heights, high noise level, dim lighting, bright lighting, exposure to contagious diseases
   

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Lifting floor to waist twenty-five (25) lbs.
• Lifting waist to shoulder twenty-five (25) lbs.
• Lifting shoulder to overhead five (5) lbs.
• Carrying ten (10) lbs. a distance of 35 feet
• Pushing/pulling ten (10) lbs. a distance of 35 feet

Social environment

• Interruptions
• Time pressures
• High volume of work
• Frequently changing tasks
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Conditions frequently include emergencies, handling multiple or complicated tasks, unscheduled tasks, public contact
• Conditions may rarely include dangerous environment, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Maricopa County Financial System
• Principles of procurement accounting and records management

Skill in

• Working within deadlines to complete projects and assignments.
• Operating a personal computer utilizing a variety of business software including Microsoft Office (Word, Excel, Access and Outlook)
• Learn and apply Maricopa County procurement codes, policies, procedures and practices
• Reading, comprehending and applying laws, rules, regulations and procedures governing public procurement
• Preparing, monitoring and maintaining procurement paperwork and files in an efficient and organized manner

Ability to

• Multitask and cope with high-volume and time-critical work assignments
• Review, proofread and verify forms and documents for accuracy in content and calculations
• Establish and maintain effective working relationships and exercise good judgment while adhering to high standards of ethics and honesty
• Deliver professional customer service; communicate information and ideas, both orally and in writing, so others will understand and is appropriate to the needs of the audience 
• Work within established policies and procedures.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.
 
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation.  A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County.  These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Minimum Education

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.  

Apply Now!