Procurement Officer (Procurement) - Corporate Services and Facilities Department

Work for the IMF. Work for the World.

 

Corporate Services and Facilities Department | General Services Division | Procurement Section. (CSFDGPR)

Job Description

The International Monetary Fund (IMF) is looking to hire an experienced Procurement Officer to join the Procurement Section of the Corporate Services and Facilities Department. This position is based in the IMF headquarters located in Washington, DC. 

The Procurement Officer will play a key role in the procurement of operationally critical goods, services and works across multiple categories, including information technology, professional services, general consulting services, human resources related services, and facilities management in accordance with the IMF’s Procurement Policy and Procedures. 

As a member of the Procurement Section, the candidate will be responsible for strategic sourcing, commodity procurement and contract management.

The candidate will partner with different business units and stakeholders to conduct low and high value procurements, as well as sourcing Purchase Orders under contracts. The role also entails continuous procurement section development and improvements such as developing sourcing strategies with the goal of reducing total cost of ownership while enabling operational efficiency and minimizing operational risks. 

Major duties and responsibilities

Under the direct supervision of the Chief, Procurement Section, the Procurement Officer is responsible for the following duties and responsibilities:

Strategic Sourcing. Lead or assist strategic sourcing projects. Activities include but are not limited to: supply market analysis, business requirements development, procurement strategy development, RFP development, competitive bidding via RFPs, RFQs, RFIs, IFBs and E-Auctions, negotiations, contracting, archiving etc. 

Commodity Procurement. Execute commodity purchases of goods, services and construction. Activities throughout the procurement and sourcing cycles.

Supplier Performance Management. Monitor ongoing vendor performance (e.g., compliance to service metrics, cost savings targets etc.,). 

Stakeholder Relationship Building. Develop strong working relationships with key stakeholders by anticipating procurement needs in advance and working closely to develop sourcing and category management strategies.

Administration. Ensure proper records keeping and achieving, using relevant systems and performed in a timely manner.

In addition, within delegated authority, the Procurement Officer will:

Coordinate different types of procurements in an end-to-end mode, managing multiple stakeholders and clients, including Subject Matter Experts (SMEs) as well as internal stakeholders such as Third Party Risk Management, Legal, Data Privacy office, operational and information security risks.

Prepare the solicitation document including alignment of the evaluation criteria with the optimal expected outcome.

Provide guidance and oversight to the evaluation committee and prepare Recommendation for Award documentation.

Establish negotiation strategy and coordinate communication between the Offeror and the stakeholders.

Prepare contracts, agreements and other legal document and negotiate terms and conditions where applicable.

Assist the Project Managers in overseeing adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.

Assist in the sourcing of requisitions under contracts and coordinating the Purchase Order and Change Order process.

Ensure proper records keeping and achieving, using relevant systems in the section and performed in a timely manner.

Apply innovation and use technologies in the systems used in the section as well as Agentic and Generative AI to enhance operational efficiency across the procurement cycle. Use data analytics in support of functions such as requirement forecasting, sourcing strategy alignment, marketanalysis, vendor performance, and benchmarking.

Qualifications

Educational development, typically acquired by the completion of an advanced university degree, or equivalent, in business administration, law, materials management, logistics/distribution management, procurement/contract management, or a related field of study; or a university degree, or equivalent, supplemented by a minimum of six (6) years of relevant professional experience.

Work Experience

Experience in procurement, contract management, contract administration or logistics and supply chain management administration is required including a minimum of five years of relevant work experience, in category management, Commodity Procurement, Supplier Performance Management.

Additionally, technical expertise and competences are required in the following areas:

Prior experience with databases, Copilot (or other agentic or generative AI), PeopleSoft, Coupa, SharePoint, or other similar document management system.

Proved experience in providing advice and communicating succinctly to internal and external stakeholders as well as officials and senior managers, on all procurement matters.

Interpersonal skills that create openness and trust among colleagues and clients. Collaborative orientation that focuses on building effective partnerships. 

Facilitation and conflict management skills that enable effective working relationships and efficient interactions by work groups or teams.

Prior experience in coordinating large RFPs for ICT, professional services, and facilities goods and services would be beneficial. Prior experience in third party risk management would be a plus.

Languages

For this position, fluency in English language is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules taking effect on May 1, 2015.

Department:

CSFDGPR Corporate Services & Facilities Dept General Services Procurement Section

Hiring For:

A09, A10

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.