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Your career here is about believing in yourself and seizing new opportunities and challenges. It’s about expanding your skills and expertise in your current role and preparing yourself for future advancements. That’s why we encourage you to take every opportunity to further your career within our great global team.
Your day at NTT DATA
The Purchasing Staff role focuses on supporting day‑to‑day purchasing and procurement activities, ensuring that goods and services are sourced, ordered, and delivered in a timely and cost‑effective manner. This position supports the business by working closely with suppliers, internal teams, warehouse, and accounting to maintain smooth purchasing operations.
In this role, you are responsible for handling routine purchasing tasks such as requesting and comparing quotations, placing purchase orders, tracking deliveries, and preparing purchasing and payment documentation. You will also assist with monitoring market conditions and supplier performance to support efficient procurement decisions and stable supply flow.
Key responsibilities:
- Serve as the liaison between internal teams and suppliers/vendors, ensuring clear communication and timely coordination.
- Assist with reviewing and processing purchase requisitions to ensure purchase orders are issued accurately and on time.
- Request quotations from suppliers and assist with analyzing comparative pricing and commercial terms during the RFQ/RFP process.
- Assist with negotiating prices and supporting the agreement of basic performance and delivery standards with suppliers.
- Prepare and issue purchase orders, and follow up with suppliers on order status and delivery schedules.
- Monitor order fulfilment against purchase orders to ensure on‑time and accurate deliveries.
- Coordinate the receiving, inspection, and handover of goods at the warehouse, and support goods delivery when required.
- Inspect and review product samples or vendor deliverables, documenting features, specifications, and basic quality standards to support purchasing decisions.
- Document costs for assigned suppliers and assist with preparing periodic or monthly cost tracking reports for internal stakeholders.
- Assist with monitoring market trends, supplier conditions, and material availability to maintain an efficient flow of procurement information.
- Support cost‑saving initiatives and assist with identifying and evaluating potential new suppliers.
- Prepare and submit purchasing and payment documents to the Accounting team in a timely and accurate manner.
- Use and update procurement data in SAP / ERP systems where applicable.
- Perform other relevant tasks as requested by management.
To thrive in this role, you need to have:
- Cost-benefit analysis process understanding.
- Ability to maintain effective working relationships with suppliers/vendors.
- Knowledge of the relevant quality standards related to products and services.
- Organizational skills.
- Ability to remain calm under stress and operate in a high-pressure environment.
- Team player.
- Good communication skills, especially related to facilitation, documentation and reporting.
- Good Microsoft Office skills (Excel/Word/PowerPoint).
Academic qualifications and certifications:
- An associate or bachelor’s degree in a relevant field of study
- Relevant certifications, e.g., CSCP, CPIM
Required Experience
- At least 3 years of experience in purchasing, procurement, or a related operational role.
- Hands‑on experience in daily purchasing activities, including ordering, supplier follow‑up, and delivery tracking.
- Experience supporting basic cost comparison and cost‑benefit analysis.
- Experience using ERP or SAP procurement modules for managing purchase orders and supplier information is a plus.
- Experience evaluating suppliers based on pricing, quality, delivery, and availability.
- Ability to communicate in Vietnamese and English in work‑related emails and daily coordination.
- Knowledge of customs procedures related to Export Processing Zones (EPZ / EPE) is an advantage.
Workplace type:
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today