Procurement Coordinator (Hybrid)

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. 
 
If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location:

Stow - 20 W Stow Rd

Remote Type:

Hybrid

Employment Type:

Employee

Employment Classification:

Regular

Time Type:

Full time

Work Shift:

1st Shift (United States of America)

Total Weekly Hours:

40

Additional Locations:

Job Information:

Hybrid - minimum 2 days/week onsite required

Summary:

Responsible for all activities relating to the procurement and management of purchase orders. This includes placing orders, expediting and resolution to accounts payable discrepancies, including accruals.  Maintains daily contact with all department personnel, requisitioners, administrators and supplier representatives and co-workers.

Position Responsibilities:

Handles backorder situations for any item that was placed by their area of responsibility and works to obtain substitute items to avoid any adverse impact to our customers.  Informs customers of delays in their orders. 

Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need.  Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.

Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database.  Works closely with receiving to ensure accurate processing of items.  Expedites past due orders by contacting vendors, receiving and end users.

Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.

Researching and comparing suppliers, goods and services best on reliability, product quality and cost efficiency.

Position Qualifications Required / Experience Required:

1 year progressively responsible experience in administrative support

PC skills and experience in a windows based environment is required

Required Education:

HS diploma required

Associates degree preferred in a business-related area

Hourly Rate: $18.88 - $28.29 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.