PROCUREMENT COORDINATOR (GPC)

PROCUREMENT COORDINATOR (GPC)

Department: Department of the Army

Location(s): Colchester, Vermont

Salary Range: $62982 - $81882 Per Year

Job Summary: THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a Procurement Coordinator, Position Description Number D2629000 or D2628000 and is part of the USPFO Purchasing and Contracting Division of the Vermont Army National Guard. This Vacancy Is Also Advertised as a Title 5 Excepted Service position under VT-12880238-AR-26-10.

Major Duties:

• The primary purpose of this position is to perform developmental assignments which are designed to provide the incumbent, who is serving in a trainee capacity, in the application of common acquisition methods in support of the Government Purchase Card (GPC) Program and procurement business systems. Non­competitive promotion to the next higher grade level is dependent upon 1) satisfactory completion of the training requirements, 2) demonstrated ability to perform the duties at the next higher grade level, 3) fulfillment of all OPM legal and regulatory requirements for promotion, and 4) recommendation for promotion by the supervisor. 1.Serves as a Government Purchase Card (GPC) Level 4 Agency/Organization Program Coordinator (NOPC) for the designated Contracting Office. The incumbent is designated to manage the day-to­day operations; implementing and administering the GPC program; assists in establishing local policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Approving/Billing Officials (NBO's) and Card Holders (CH's accounts that include purchases at and/or below the micro­purchase threshold for supplies, services, and construction, and purchases of supplies and services using existing pre-priced contracts and blanket purchase agreements (BPA's) as well as for payments for training purchases on SF-182's. Serves as the primary liaison between the Servicing Bank, and the designated Contracting Office to answer questions and resolve problems resulting from the use of GPC. Incumbent also serves as point of contact for resolving issues and disputes between CHs, A/BOs, and vendors. Incumbent provides technical direction and general procurement procedures regarding GPC regulations and policy on the use and expenditures of public funds under the GPC program. Coordinates with NGB as well as other Level 4 NOPCs concerning the GPC program guidance and policies to establish consistent practices. Provides policy interpretation to all program participants with assistance from legal as required. Prepares GPC status reports and briefings for higher authorities and other contracting personnel. Identifies unfavorable trends based on analysis of the GPC Program and implements approved corrective and preventive measures to improve performance and accountability. Incorporates DoD, Army, and NGB policies and procedures into local training material, conducts GPC Program/Convenience Check training. 2.Conducts surveillance of A/BOs and CHs accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates A/BOs and CHs performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits GPC documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy. Utilizes the prescribed system to nominate, approve, appoint, retain and terminate all GPC roles and functions. Manage and update information as required in GPC provider bank system to include: ordering GPC's; updating A/BO and CH information; creating new master accounts; monitoring/reviewing all monthly GPC statements; changing monthly and single purchase limits. Utilizes provider bank online reporting capability and local systems to manage GPC program and act as a subject matter expert in the use of the data mining and oversight surveillance system. 3. Organize and provide training locally and/or remotely to GPC stakeholders for the GPC program as well as expanded authority training. Coordinates with Resource Managers, Financial Personnel, Logisticians, and other GPC Stakeholders as require to provide additional training and guidance in relation to the GPC Program. Majority of training is in-person for A/BOs and CHs covering Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Army Federal Acquisition Regulation Supplement, Green Procurement, ethics, fiscal law, simplified acquisition procedures, and expanded authority card training. Tracks completion of all mandatory GPC training requirements and maintains training records. Provides procurement business systems customer support. Communicates/assists customers, contracting and acquisition personnel, and others with announcements, routine troubleshooting issues/questions with procurement business systems. **REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**

Qualifications: NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is a Title 32 excepted service position that requires membership in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Vermont Army National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement. If you are not sure you are eligible for military membership, please contact 1-800-GO-GUARD or visit NATIONALGUARD.COM/VT prior to applying for this position. OPEN AREAS OF CONSIDERATION: AREA 1, 2,3 Area I: All current On-board Permanent and Indefinite Dual Status 32 and Title 5 (Competitive and Excepted) Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite) - Only those Vermont National Guard members who are in permanent or indefinite technician status as a result of being competitively hired within that National Guard component applying for a position within the component which they are currently employed. Area II: All Members of the Vermont Army National Guard or Vermont Air National Guard. Area III: Currently assigned service members in other branches of the military outside of the VTNG, to include those assigned to Active Duty, Reserve or other state's National Guard. **THIS POSITION IS OPEN TO ALL MEMBERS OF THE VERMONT NATIONAL GUARD WHO MEET ALL THE LISTED REQUIREMENTS OF THE POSITION. ** Military Grades- ARMY: Officer: 2LT/O2 Through MAJ/O4 Warrant Officer: WO1 Through CW5 Military Grades-AIR: Officer:2nd Lt/O2 Through Maj./O4 MINIMUM REQUIREMENTS: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: GS-09 - 24 Months Experience, education or training furnishing technical information, assistance, and advice concerning facilities, machinery, methods, materials, and standards for production. Experience developing and/or administering provisions or regulations covering such matters as materials allocation. Experience coordinating with civilian companies the results of on-site reviews and findings, recommending resolution to contract deficiencies, may include audit, financial analysis, and recertification. GS-11 - 36 Months Experience with one year equivelant to the GS-09 level. Experience, education or training program or managerial experience in a type of work or a combination of functions directly related to the business or industry position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. Length of time is not of itself qualifying. Candidates' experience should be evaluated based on duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled. Your qualifications will be evaluated on the following knowledge, skills, abilities and other characteristics: - Knowledge of Federal, DoD, and Army Contracting laws, principles, policies, and guidance as they relate to micro-purchases and the Government Purchase Card (GPC) Program to manage and administer the program, to resolve problems, and assist customers. - Knowledge of auditing techniques sufficient to perform random sample reviews of individual purchase card transactions to ensure that all local policies and procedures are adhered to and that there has been no misuse or abuse of the program. Knowledge of the Contracting Division program goals and objectives as they relate to individual program segments sufficient to analyze data, identify problems/deficiencies, and recommend remedial action. Knowledge is also used to compile and prepare a variety of narrative and statistical reports. - Knowledge of the major issues, program goals and objectives, work processes and administrative operations of the organization. - Knowledge of contract termination procedures sufficient to perform a variety of tasks as an assistant to a higher-grade employee, such as analyzing allowable costs and making recommendations. - Knowledge of contract price analysis sufficient to perform basic analyses for firm fixed price or similar contracts, when historical pricing data and precedents are applicable. - Knowledge of a broad range of Federal, Department of Defense (DoD), and Department of the Army (DA) acquisition policies, procedures and processes to ensure the timely close-out of credit card paid contracts. - Knowledge of procurement policies and procedures to carry out recurring assignments involving the review and evaluation of contractual methods as they apply to specific segments of procurement operations. - Knowledge of contractual procedures, laws, regulations and precedents to coordinate the Contracting Division acquisition program sufficient to monitor contractual activity, assure proper and timely completion of contractual documentation and funding availabilities, and conduct studies. - Knowledge and skill in applying analytical and evaluative methods and techniques to issues concerning the efficiency and effectiveness of program operations. OTHER REQUIREMENTS: - This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. -The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. -In accordance with the Ethics in Government Act, 1978, incumbent is required to file an OGE Form 450, Confidential Financial Disclosure Report, upon appointment and will be required to file annually. -This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Please be advised: 1. Specialized experience will be used to determine qualifications for the announced position. 2. An applicants RESUME must provide, in detail, how they meet the specialized experience listed. 3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience. 4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts. DO NOT copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.

How to Apply: To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Application Deadline: 2026-04-05