Procurement Coordinator

Job Description

Please Note:

• You will be working on a Hybrid office schedule as part of Fidelity’s dynamic working arrangement.
• Current work authorization for Canada is required for all openings.

Who We Are:

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years.  We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients.  As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. 

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.

What We Do:

The Procurement Coordinator is responsible for facilitating administrative and purchasing activities for the procurement of goods and services for the company, including supplier profile set-up, management of the Procurement email inbox, liaising with different inputs to the onboarding, generating reports and distributing to the business units, administration of the procurement and contract management system as well as general procurement support, such as sourcing support.

How You’ll Make an Impact:

Facilitate the Onboarding Process

• The Procurement Coordinator is a key initial contact for inquiries and will triage the inquiries to the appropriate individuals for follow-up
• Works directly with all levels of the organization and affiliates to complete supplier set up
• Responds to inquiries and assists with the onboarding, purchasing and payment of suppliers for the purpose of providing information and direction
• Liaises with external parties and vendors where required

Coordinate the Supplier Risk Assessment Workflow

• Assist the business units in completing the supplier risk assessment forms and tasks in the risk assessment tool
• Keep data in the risk assessment tool up to date (e.g., updating employees responsible for supplier management and offboarding suppliers, as necessary)

Maintain the Procurement Policies and Procedures - Procurement Documentation

• Review the Procurement Policies and Procedures and update where required
• Research, develop, and implement job aids
• Maintain onboarding information, electronic files, and records for the purpose of ensuring availability of documentation and compliance with policies and procedures

Contracts recordkeeping, administration, and PO Approval

• Administer the contracts execution process, check all backup documentation, request a fully executed contract and save the contract in Luminance
• Manage PO approval process
• Assist with reporting on contract turnaround times

Data Confirmation and Reconciliation

• Work on projects to ensure data in risk assessment tools, contracts management database and core finance platform is accurate and up to date

What You’ll Need:

• Excellent written and oral communication skills, strong presentation skills
• Excellent project management and organizational skills with the ability to manage and complete multiple and competing priorities
• Excellent client focus and collaboration/teamwork skills
• Ability to use Microsoft Word, Excel and Power point at an intermediate level to prepare reports, presentations and spreadsheets
• Self-motivated, with a proven ability to learn quickly and work effectively in an evolving and fast-paced work environment

What We’re Looking For:

• 3+ years of experience of procurement or administration experience required
• Accounting, contract coordination/administration, or business administration experience is preferred
• Bachelor’s degree in business, or equivalent work experience.

Internal Applicants should submit their applications by November 26, 2025. 

Some of the ways we’ll help you feel valued and supported as part of our team:

• Flexible working arrangements - 100% remote, hybrid, and in office options
• Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
• Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $5000 annually for mental health services and therapy
• Parental leave top-up to 100% of your salary for a period of 25 weeks
• Up to $650 for home office equipment
• Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
• Diversity and inclusion programs, including an active network of Employee Resource Groups
• Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation 

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

•    Canada's Top 100 Employers 
o    Greater Toronto's Top Employers 
o    Canada's Top Family-Friendly Employers 
o    Canada's Top Employers for Young People 
  
•    Great Place To Work® Certified 
o    Best Workplaces for Inclusion 
o    Best Workplaces for Mental Wellness 
o    Best Workplaces for Today's Youth 
o    Best Workplaces for Women 
o    Best Workplaces in Financial Services & Insurance 
o    Best Workplaces in Ontario 
o    Best Workplaces with Most Trusted Executive Teams 

•    LinkedIn Top Companies in Canada
  
•    Human Resource Director (HRD) - Best Place To Work 
o    HRD - 5-Star Benefit Program 
o    HRD - 5-Star Diversity & Inclusion Employer 

Designations
•    Canadian Compassionate Companies – Certified 
•    Benefits Canada's Workplace Benefits Award - Future of Work Strategy 
•    TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting 
•    Canadian HR Reporter's Most Innovative HR Team