Procurement and Finance Specialist

POSITION SUMMARY 

The Procurement and Finance Specialist will provide finance, grants and operational support to the Actions to Strengthen Systems to End Trafficking (ASSET) program, funded by the U.S. Department of State (DoS) and implemented by Winrock International (WI). 

The ASSET program aims to strengthen Turkmenistan’s national systems to prevent and respond to trafficking in persons (TIP) through capacity building, institutional reforms, and survivor-centered protection mechanisms. 

The Procurement and Finance Specialist will ensure that the ASSET program operates with full compliance, transparency, and efficiency. The position is responsible for procurement planning, tendering, vendor management, budget monitoring, financial reporting, and supporting sub-award management in accordance with Winrock and DoS policies and regulations. 

ESSENTIAL RESPONSIBILITIES 

Procurement Management 

• Lead all project procurement processes in compliance with Winrock International and DoS procurement guidelines, ensuring value for money, transparency, and accountability.
• Develop and maintain the annual Procurement Plan in coordination with the ASSET team.
• Prepare and publish Requests for Quotations (RFQs), Requests for Applications (RFAs).
• Evaluate supplier offers, perform comparative analysis, and document vendor selection in accordance with established procedures.
• Negotiate contracts and purchase orders, ensuring appropriate terms, delivery schedules, and quality assurance.
• Maintain and update the supplier and vendor database, including performance records.
• Supervise logistics related to delivery, transport, and distribution of goods and services.
• Ensure all procurement documentation is properly filed, both electronically and in hard copy. 

Financial Management 

• Manage day-to-day financial operations in compliance with Winrock’s accounting policies and donor regulations.
• Support the Project Director in preparing, monitoring, and updating project budgets and expenditure forecasts.
• Process payments, invoices, and reimbursements, ensuring complete supporting documentation.
• Coordinate regular reconciliation of financial transactions and maintain accurate accounting records with Financial Director based in Kazakhstan.
• Prepare monthly and quarterly financial reports, including budget-to-actual variance analysis.
• Ensure that all financial transactions are properly recorded and classified according to Winrock’s chart of accounts.
• Track expenditures, commitments, and obligations to maintain real-time financial accuracy.
• Support audit preparation and respond to financial review queries. 

Grant and Sub-award Support 

•  Review financial reports and supporting documentation submitted by sub-awardees and partners.
• Monitor compliance of grantees with contractual and financial requirements.
• Support financial capacity-building activities for sub-awardees and local partners, including trainings on donor compliance and reporting standards.
• Conduct spot checks and field visits to verify financial documentation and expenditures. 

Coordination and Communication 

• Maintain regular communication with the ASSET Project Director, the Winrock Regional Finance team, Regional Grants Officer and relevant HO departments.  
• Participate in internal coordination meetings, contributing financial updates and risk analyses.
• Collaborate with the Procurement and MEL teams to ensure financial alignment with programmatic priorities.
• Prepare and present periodic summaries of procurement and financial progress to project leadership.
• Ensure strong communication and cooperation with partners, suppliers, and service providers. 

Compliance and Risk Management 

• Ensure compliance with all Winrock, U.S. Government, and local financial regulations.
• Monitor adherence to internal controls, procurement thresholds, and ethical standards.
• Identify and mitigate financial or procurement risks through timely action and escalate when applicable.
• Maintain confidentiality and data integrity in all financial transactions and documentation. 

QUALIFICATIONS AND BACKGROUND 

• Bachelor’s degree in Finance, Accounting, Economics, or Business Administration; Master’s degree or professional qualification (e.g., CPA, ACCA) preferred.
• Minimum of five (5) years of experience in procurement and finance for international donor-funded projects.
• Demonstrated experience managing USG, U.S. Department of State, or other international donor-funded programs preferred.
• Strong understanding of procurement principles, contract management, and competitive bidding.
• Excellent command of financial management systems, accounting software, and Microsoft Excel/Office 365.
• Strong analytical and organizational skills with attention to detail and accuracy.
• Proven ability to work independently and meet deadlines under pressure.
• Fluency in English and Russian required; knowledge of Turkmen language an advantage.
• Familiarity with Turkmenistan’s financial regulations, taxation, and import/export procedures is desirable. 

FINANCIAL TERMS AND CONDITIONS 

The consultant will be engaged on a full-time basis under a fixed-term consultancy agreement for an initial period of six (6) months. 
Payments will be made monthly, upon submission and approval of deliverables and timesheets by the ASSET Project Director. 
All applicable local taxes and social contributions are the responsibility of the consultant.

Winrock is an equal opportunity employer committed to providing equal treatment for all people. All qualified applicants receive consideration for employment regardless of race, color, religion, sex, gender, national origin, age, disability or any other basis protected by law. 

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.