Procurement Analyst 1 - Buy Desk

Axos Business Center, Corp

About This Job

The Buy Desk is a centralized team within the procurement organization responsible for streamlining and managing transactional purchasing activities. It plays a critical role in ensuring efficient, compliant, and cost-effective procurement of goods and services across the organization.

• Purchase Requisition Processing
  • Review and validate purchase requisitions submitted by internal stakeholders for completeness, accuracy and compliance with procurement policies.
  • Convert approved requisitions into purchase orders (Pos) in the Procurement Systems (Outsystems, Oracle, Redwood, VendMinder, Vndly, others…)
• Supplier Coordination
  • Communicate with suppliers to confirm pricing, delivery timelines, and other order details.
  • Address routine supplier inquiries related to order status, invoice matching, and delivery issues.
• Compliance and Policy Adherence
  • Ensure all purchasing activities align with organizational policies, legal requirements, and internal controls.
  • Maintain documentation to support audits and regulatory reviews.
• Transactional Purchasing Support
  • Execute spot buys and low-value purchases that fall below the strategic sourcing thresholds.
  • User preferred vendor lists, catalogs, and framework agreements to ensure compliance and cost efficiency.
• Data Entry and System Management
  • Accurately enter and update purchasing data in procurement systems.
  • Maintain records of procurement transactions and ensure data integrity for reporting and analytics.
• Customer Service and Stakeholder Support
  • Act as a point of contact for internal customers regarding routine purchasing queries, order tracking, and system navigation.
  • Provide guidance on the correct use of procurement tools and processes.
• Continuous Improvement
  • Identify opportunities to improve buy desk processes and workflows.
  • Participate in projects to automate or enhance transactional procurement efficiency.
• Performance Metrics and Reporting
  • Monitor and report on key performance indicators (KPIs) such as order cycle time, PO accuracy, and supplier responsiveness.
• Support procurement leadership with data for operational and strategic decision-making.

Additional Information:

Report Types & Frequency:

• Exemptions – Review for accuracy – update or enter as needed
• Outsytems Oracle Reconciliation – Approx 1400 records need to be manual looked up and accounted
• Termination Reconciliation and Reporting – Improve Audit Finding
• Reporting Effort:   Take ownership of weekly, monthly and bi-annual reporting
• Biannual Reconciliation Reporting
• Engagement Owner Updates/ Oracle Comparison
• Biannual Engagement Verification
• Monthly User Report Updates – VM Report Access

About Axos

Born digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We’re a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).

Learn More about working at Axos Business Center

Pre-Employment Background Check, Medical, and Drug Test:

All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment medical and drug screening. 

Equal Employment Opportunity:

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.

Job Functions and Work Environment:

While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.