Prison Term Analyst Manager, Records Management Supervisor 2 (Wilsonville)

Initial Posting Date:

03/02/2026

Application Deadline:

03/12/2026

Agency:

Department of Corrections

Salary Range:

$5,907 - $9,143

Position Type:

Employee

Position Title:

Prison Term Analyst Manager, Records Management Supervisor 2 (Wilsonville)

Job Description:

Prison Term Analyst Manager, Records Management Supervisor 2 (Wilsonville)

Offender Information and Sentence Computation – Wilsonville, OR

Oregon Department of Corrections

The Oregon Department of Corrections is seeking an experienced and strategic leader to serve as our Records Management Supervisor 2 (Prison Term Analyst Manager) in Wilsonville, Oregon.

This is not just a records role — it is a critical leadership position responsible for ensuring the lawful and accurate calculation of prison terms that directly impact public safety, court integrity, and the lives of adults in custody.

If you are energized by complex statutory interpretation, thrive in high-accountability environments, and are ready to lead a team of highly skilled analysts, this is your opportunity to make a statewide impact.

About the Job – Your Role

You will provide leadership and oversight for the OISC Prison Term Analysts, you will ensure accurate and timely sentence computations and records management within the Department of Corrections (DOC). In this role you will be responsible for managing daily operations, supervising staff, developing workload management systems, ensuring compliance with laws and policies, and contribute to strategic planning efforts. You will play a critical role in maintaining accuracy, efficiency, and professionalism within the unit while coordinating with internal and external stakeholders.

You will be responsible for managing and directing Prison Term Analysts by planning, assigning, supervising, and evaluating staff performance. You will establish work schedules and coverage plans, overseeing recruitment and training, and will resolve employee job-related is-sues while ensuring adherence to the AFSCME Security Plus Collective Bargaining Agreement.

In this role you will foster a professional, efficient, and harassment-free work environment while maintaining strong professional relationships with DOC staff, the Department of Justice, District Attorneys, and other criminal justice organizations.

In addition, you will assist in setting and achieving OISC strategic goals, develops workload management systems, and ensure compliance with Oregon Revised Statutes, DOC policies, and administrative rules.

You will help lead process improvement initiatives, evaluate policies and legislative changes, assist with budget preparation, and reallocate resources as needed based on population forecasts and procedural updates. You may also provide backup supervision for other OISC units and may serve as interim Administrator as necessary.

Operational oversight includes collaborating with institution management teams on AIC sentence calculation issues, preparing and approving reports, business plans, and operational statements, and responding to public and institutional inquiries. You will lead presentations and training sessions for internal and external stakeholders, ensuring transparency and efficiency within the Prison Term Analyst Unit and broader OISC operations.

This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Four (4) years of lead work, supervision, or progressively related experience;

OR

one (1) year of related experience and a Bachelor’s degree in a related field.

Requested Skills

• Experience in records management, legal document processing, or corrections-related administrative work.
• Strong leadership and supervisory skills with experience managing teams in a structured environment, including workload planning, staff development, and performance management.
• Skilled in policy analysis, legislative review, and implementing workload management systems.
• Experience leading process improvement initiatives to enhance operational efficiency and compliance with statutory and policy requirements.
• Excellent written and verbal communication skills, with the ability to present complex information clearly to diverse audiences, including internal teams and external stakeholders.
• Strong organizational and problem-solving skills with a focus on accuracy and attention to detail.
• Knowledge of Oregon sentencing laws, DOC policies, and administrative rules.
• Ability to work collaboratively with stakeholders across multiple agencies.
• Possess a Law Enforcement Database System (LEDS) Certification

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

You will be required to work a professional work week that may exceed forty (40) hours. Work may be performed in an office setting, authorized remote work location, or in an institution setting. You will be expected to accept responsibility for the operations of all staff assigned to the Prison Term Analyst Unit.  Your work and leadership must adhere to and further the rules, policies and procedures of the Department and OISC.  You must be able to work with computer systems and programs of varying complexities, with minimal training, to transact their work and to supervise the work of the Prison Term Analyst staff. 

As the Unit is located on the grounds of a correctional facility, you are required to follow basic security protocols and will work around AIC’s.  Meeting attendance and Unit representation requires infrequent, in-state travel that may include overnight stays. 

You will be on-call in the event of declared Unit and/or Department emergencies.  You may backfill for other managers and the Administrator on a short-term basis.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov 

Reference Number: 195981

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.