The Print and Postal Services Coordinator services directs the workflow and output of the University's Print operations. Leveraging advanced proficiency in design software (Adobe InDesign, Photoshop, Illustrator, and Canva), as well as presentation and data tools like PowerPoint and Google Sheets, the Coordinator consults on projects and executes professional print orders. This position supports the Director of Print and Postal Services, Print Services Technician, Postal Clerk, and student employees to ensure strict quality control and timely delivery for faculty, staff, students, and the community. This position will also provide occasional help in Postal Services as needed. Confidentiality is a must as this position will be processing sensitive information.
Essential Functions
This position requires regular, predictable, reliable attendance in the office environment.
Serve as a primary contact for all visitors to develop and maintain positive rapport with students, parents, employers, faculty and staff.
Program and operate an assortment of copiers/printers.
Preparation work with layout and proofing, and finish work (folding, stapling, binding, trimming).
Perform routine maintenance on equipment in the Print Services area.
Manage daily operations to ensure timely, secure handling of incoming/outgoing print orders.
Manage accounting duties and prepare daily deposits.
Receive, process, inventory, and deliver mail, supplies, and equipment.
Track shipments, process returns, and coordinate with vendors and buyers to resolve discrepancies or damages.
Operate and maintain material handling equipment and delivery vehicles.
Be familiar with all design and printing-related computer software. Operate and maintain all commercial high-speed printing and finishing equipment and assist with daily printing and postal operations.
Prepare, file, and maintain delivery and shipping documentation
Maintain a safe, clean, and organized work environment, following University safety standards.
Provide courteous and professional customer service to campus partners
Maintain office in supervisor’s absence. Answer phones and provide polite and efficient service to all callers, taking necessary messages.
Perform all other duties deemed appropriate for the position.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Competencies
Strong computer skills Graphic Design experience Working knowledge of entire Microsoft Office Suite Communication Proficiency. Thoroughness. Time Management. Customer/Client Focus.
Supervisory Responsibility
This position does not have supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type and Expected Hours of Work
This is a full-time 12-month position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Travel
No travel is expected for this position.
Required Education and Experience
High school diploma. One year of office experience.
Preferred Education and Experience
Graphic Design experience is a plus
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance (if applicable)
None required for this position.
AAP/EEO Statement
The University of Findlay is an Equal Opportunity Employer/Affirmative Action Employer Male/Female/Disabled/Vet.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
For optimal consideration of your applicant file, faculty applications must include a cover letter; current Resume or Curriculum Vitae; a statement of teaching philosophy; and the contact information for three professional references with your application. Staff applications must include a current Resume or Curriculum Vitae and cover letter with your application.
The University of Findlay is an Affirmative Action/Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.