Queensland Alliance for Agriculture and Food Innovation | Operations Management team
Full-time permanent position
Base salary will be in the range $102,565.37 - $111,686.39 + 17% Superannuation (HEW Level 7)
Based at our St Lucia Campus
We’re looking for an experienced and energetic Principal Administration Coordinator to drive high-impact administrative and executive support within QAAFI. In this role, you’ll shape how the Directorate operates, streamline processes, and ensure the team runs like clockwork—all while contributing to a world-class research environment. This is your chance to make a real difference, working collaboratively with a motivated, high-performing team.
Key responsibilities will include:
Lead and manage the Administration team, including performance, workloads, and staff development.
Design, implement, and maintain efficient administrative and financial systems to support Directorate operations.
Coordinate events, meetings, committees, and engagement activities, including scheduling, documentation, and minute-taking.
Support senior leadership with diaries, travel arrangements, correspondence, and confidential materials.
Undertake research, data analysis, and special projects to inform decisions and improve processes.
Build and maintain relationships with internal and external stakeholders while ensuring compliance with University policies.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
Up to 26 weeks paid parental leave/paid primary care leave
17% superannuation contributions + 17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
On campus childcare options
Affordable parking (from just $6.40 a day)
Salary packaging options
A degree with at least four (4) years subsequent relevant experience; or extensive experience and management expertise in administrative fields and executive support; or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal skills (including written and verbal communication), with experience in liaising with internal and external stakeholders, including the ability to provide advice and negotiate to achieve desired outcomes.
Demonstrated ability to work both independently and to provide leadership and supervision of a small group of administrative staff.
Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context and within University policy expectations.
Highly effective organisational, time management and problem solving skills, with the ability to prioritise workloads.
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
For more information about this opportunity, please contact Ms Katie Gollschewski at k.gollschewski@uq.edu.au.
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Sunday January 4th 2026 at 11.00pm AEST (R-58972). Please note that interviews have been tentatively scheduled for the week commencing Monday 12 January.