Preboarding Specialist

Build the Future with Us — EquipmentShare is Hiring a Preboarding Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Preboarding Specialist at our Corporate Headquarters in Columbia, MO, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. 

The Preboarding Specialist facilitates the onboarding process for new hires, including I-9 processing, HRIS system enrollment, and setting up necessary accounts. This role requires excellent customer service, organizational skills, and adaptability to a fast-paced, evolving environment. The specialist works closely with hiring managers and the recruitment team to ensure a smooth transition for new employees.

Primary Responsibilities

• Process onboarding packets from recruitment team
• Facilitate I-9 processing with hiring managers
• Serve as customer service for HRIS system enrollment with new employees.
• Help with ordering of new hire swag kits, business cards and credit cards. 
• Upload necessary agreements into the HRIS system for storage. 
• Set up emails and email groups for prospective employees
• Work with hiring managers across the country on other onboarding tasks
• Craft emails and policies for new hires

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
  
  
• Full medical, dental, and vision coverage for full-time employees
  
  
• Generous PTO + paid holidays
  
  
• 401(k) + company match
  
  
• Gym membership stipend + wellness programs (earn PTO and prizes!)
  
  
• Company events, food truck nights
  
  
• 16 hours of paid volunteer time per year — give back to the community you call home
  
  
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

• See challenges as opportunities
  
  
• Embrace change and continuous improvement
  
  
• Bring energy, effort, and optimism every day

Skills & Qualifications 

• Excellent customer service skills
• Excellent communication skills
• Have great follow-through 
• Ability to calmly tackle daily challenges
• Must have attention to detail and be highly organized. 
• Knowledge of Google Suite (email, sheets etc.)
• Ability to use spreadsheets with ease
• Not afraid to learn new techniques and work in a constantly changing environment
• Must be ok with change - every day is different!

Education and Experience: 

• Past customer service experience required
• Past work in a fast-paced environment
• High school diploma, or GED

Physical Requirements:

Must be able to sit for prolonged periods at a desk and work on a computer.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.