Practice Support Executive

Practice Group / Department:

Corporate & Real Estate - Warsaw

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

The Warsaw office is seeking a highly organized and proactive Practice Support Executive to play a key role in supporting our legal professionals. This position provides comprehensive administrative, secretarial and billing support, contributing to the smooth and effective operation of our legal teams. The role encompasses document and client administration as well as coordination of billing processes, helping to ensure accuracy, timeliness and the delivery of excellent client service in a collaborative, international environment.

Job Responsibilities
* Provide comprehensive administrative support to lawyers, including diary management, travel arrangements, expense claims, and meeting coordination.
* Assist with the preparation and formatting of legal documents, presentations, and correspondence, ensuring accuracy and adherence to firm standards.
* Manage and organize physical and electronic client files, ensuring proper indexing, archiving, and retrieval.
* Facilitate communication between legal professionals, clients, and external parties, handling inquiries and directing calls as appropriate.
* Coordinate internal and external meetings, including booking rooms, arranging catering, and preparing materials.
* Process invoices, manage billing cycles, and assist with financial administration tasks as required.
* Support business development initiatives, including preparing marketing materials and assisting with event logistics.
* Undertake ad-hoc administrative tasks and projects as assigned by legal professionals or management.
* Adhere to all company policies, procedures, and ethical guidelines, particularly regarding client confidentiality.

Job Qualifications
* Proven experience in an administrative support role, preferably within a legal or professional services environment.
* Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Exceptional written and verbal communication skills in English and Polish.
* High attention to detail and accuracy in all work performed.
* Proactive and resourceful with the ability to work independently and as part of a team.
* Discretion and ability to handle confidential information with integrity.
* Strong interpersonal skills with a client-focused approach.
* Ability to adapt to changing priorities and work effectively under pressure.

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.