Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The Practice Specialist supports lawyers across the Disputes practice group, providing advanced administrative, operational, and strategic support for both litigation and transactional matters. This role is designed for remote flexibility, enabling collaboration with teams and clients. The Practice Specialist leverages expertise in legal processes, technology, and project management to ensure seamless delivery of client services and practice group initiatives. Overtime and flexibility in schedule is required from time to time.
Provide specialized support for both litigation and transactional matters, including document production, organization, research, and client service.
Draft, format, and finalize a wide range of legal documents (correspondence, memoranda, briefs, motions, pleadings, contracts, agreements, etc.).
Proofread and review documents for accuracy, consistency, and compliance with firm standards.
Manage complex calendars, coordinate virtual and in-person meetings, depositions, and events, and facilitate remote collaboration using digital tools.
Oversee electronic filing with courts and regulatory bodies, staying current on requirements and deadlines for both litigation and transactional filings.
Maintain and organize client files and matter records in the firm’s document management system, ensuring accessibility for remote teams.
Prepare and process new client/matter forms, conduct conflicts searches, draft engagement letters, and assist with budgeting and billing processes.
Support time entry, work-in-progress tracking, and accounts receivable management for assigned partners.
Exercise judgment in delegating tasks to firm resources and track completion of delegated projects.
Serve as a point of contact for clients, outside counsel, and internal teams, facilitating communication and follow-up remotely.
Maintain and update contact lists, coordinate mailings, and manage digital communications as directed.
Track deadlines and status of cases/matters, proactively updating lawyers and relevant departments.
Assist paralegals and perform select paralegal duties as assigned, supporting both litigation and transactional teams.
Collaborate with other practice group support members, providing overflow and backup support as needed.
Contribute to practice group initiatives, process improvements, and technology adoption to enhance remote work capabilities.
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum 5 years of experience in a law firm or professional services organization, with exposure to both litigation and transactional work.
Experience with paralegal activities preferred.
Associate’s or Bachelor’s degree preferred; high school diploma required.
Proficiency with Microsoft Office Suite, Adobe Acrobat, and remote collaboration tools.
Experience with litigation calendaring and software (Compulaw preferred); familiarity with transactional processes a plus.
Excellent organizational, communication, and analytical skills.
Ability to work independently and collaboratively in a remote environment.
Self-starter with flexibility to work overtime as needed.
Commitment to confidentiality, discretion, and accountability.
Strong time management and prioritization skills.
Ability to learn and apply firm principles and best practices.
Norton Rose Fulbright will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance.
Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the San Francisco market is expected to range between $108,000 and $120,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in San Francisco. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.
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Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.