Practice Assistant

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Assistant will support the firm’s Public Finance practice in our Houston office. This position provides administrative support to practice coordinators, paralegals, and lawyers. The role is responsible for assisting with various municipal utility district (MUD) matters by coordinating meetings, organizing and filing documents, managing records, and maintaining accurate tracking for bond‑related activities. The ideal candidate is highly organized, detail‑oriented, and comfortable supporting multiple priorities.

This position will require presence in the Houston office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Coordinate and schedule meetings and conference calls for the team
• Reserve conference rooms and coordinate logistics through the event management system
• Maintain accurate electronic and hard copy filing systems, including record retention and offsite storage management
• Update and maintain master spreadsheets to track annual bond closings and related activity
• Send correspondence to clients, district consultants, and internal stakeholders
• Prepare shells of Letters of Representation for consultants associated with bond transactions
• Arrange courier services for document pick up and delivery, as needed
• Reconcile expense reimbursement and submit invoices
• Coordinate travel arrangements for lawyers
• Provide day to day administrative support to the team to ensure efficient operations
• Support document management related to special projects and ongoing initiatives
• Assist the firm and peers with overflow work and provide backup support, as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelor’s degree preferred
• Minimum one year of experience in a professional services environment preferred
• Law firm experience a plus
• Proficient in Microsoft Office
• Ability to work independently and prioritize workload
• Must be reliable, resourceful and organized for this fast-paced position
• Attention to detail and responsibility for your workload is critical
• Strong analytical skills
• Excellent verbal and written communication skills
• Self-starter with excellent relationship building and interpersonal skills

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity