Post-Award Grant Project Coordinator

Position Summary 

The Post-Award Grant Coordinator is responsible for coordinating internal efforts to meet post-award requirements for government and institutional grants. This role focuses on collecting, analyzing, and preparing required documentation from internal stakeholders for submission through the organization’s program management and legal oversight teams. The position plays a critical role in ensuring compliance and timely delivery of materials. 

Key Responsibilities 

• Internal Coordination 

• Engage with internal stakeholders (finance, legal, program management, technical teams) to gather required documentation and data. 

• Track deadlines and ensure timely collection of all necessary materials. 

• Data Analysis & Preparation 

• Review and analyze collected information for accuracy and completeness. 

• Prepare consolidated packages for internal review and submission to program management/legal teams. 

• Compliance & Documentation 

• Ensure all materials meet applicable funding requirements and organizational standards. 

• Maintain organized records for audits and internal compliance checks. 

• Workflow Development & Process Improvement 

• Design and implement efficient workflows for collecting, validating, and submitting post-award documentation. 

• Identify gaps in documentation processes and recommend improvements. 

• Develop templates, checklists, and process guides for recurring post-award activities. 

Qualifications 

• Education: Bachelor’s degree in Business Administration, Finance, Public Administration, or related field. 

• 2+ years in grant administration, compliance coordination, or project support. 

• Familiarity with government grant requirements and reporting standards. 

• Experience with grants management systems (e.g., GIGA or similar) preferred. 

• Strong organizational and communication skills. 

• Ability to manage multiple priorities and deadlines. 

Preferred Qualifications 

• Knowledge of federal compliance regulations (Uniform Guidance, FAR). 

• Experience supporting large-scale government-funded programs. 

• Knowledge of or experience with Davis-Bacon Act (DBA) compliance requirements. 

• Familiarity with compliance requirements for major federal funding programs. 

Preferred Attributes: 

• Detail-oriented with a proactive approach to problem-solving. 

• Ability to work collaboratively across multiple teams and stakeholders. 

• Knowledge of construction compliance and certified payroll systems is a plus.