Planning Services Representative

Job Type:

Contract

Department:

Hourly Wage:

$0.00

Close Date (closes at 12:00 am on date noted below):

January 31, 2026

Openings:

1

Position Summary

The Development Department is accepting applications for the part-time 10-month contract position of Planning Services Representative. Reporting to the Coordinator, Development Administration, this position provides a variety of day-to-day essential services to internal and external customers to support the administrative and operational functions of the Planning & Development Department.

Major Job Responsibilities

Customer Service

• Interacts with external customers and responds to inquiries in person, electronically and by telephone
• Documents and tracks all requests from customers relating to planning and building, ensuring that responses are provided in a timely manner

Administrative Functions

• Processes and distributes incoming and outgoing mail (courier and Canada Post) for the Department
• Monitors and orders office supplies
• Performs other duties as assigned to support Departmental and Corporate objectives
• Input, track and file all department invoices. Ensuring that invoices are properly filed and are readily available for staff internally and corporate wide for multiple reasons, including: Auditing purposes, proof of payment.
• Ensures that a supply of all Planning and Building Application forms are printed and available
• Assists in the printing and circulation of applications, decisions, notices and other correspondence
• Performs other duties as assigned to support Departmental and Corporate objectives which may include providing back up to the Building Department.

Education & Experience

• Post-secondary diploma/certificate in Business Administration or equivalent

• Minimum of one (1) year of experience in a related field

• Completion of the Municipal Administration Program through AMCTO is preferred

• One (1) year experience in a municipal Planning or Building Department is preferred

Additional Skills

• Able to demonstrate practical knowledge in general office administration

• Familiar with municipal policies and procedures

• Proficient in Windows based software including Word and Outlook

• Excellent communication, interpersonal skills and customer service skills

• Strong organizational and time management skills

• Able to work independently and within a team in a fast paced office environment

• Ability to meet deadlines under pressure and adapt to changing priorities

• Strong problem solving and dispute resolution skills

Hourly Rate: $27.01-$33.77/hr

This posting is for an existing job vacancy.

Interested applicants should apply online at www.milton.ca under the Current Employment Opportunities section. The job posting closes at 12:00 am on January 31, 2026. Interested applicants, please ensure to apply by 11:59 pm on January 30, 2026.   

Internal Applicants: If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

About Milton

At the Town of Milton, we provide excellent and sustainable municipal services to foster a vibrant and inclusive community where residents thrive, businesses flourish and nature is cherished.

We are laying the groundwork for our vision for Milton 2051: a safe, diverse and welcoming community that respects its natural beauty and heritage, supports a range of neighbourhoods, sustains a strong and balanced economy, and offers outstanding opportunities to live, learn, work and play.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.