Personnel Clerk

Personnel Clerk

Department: Department of the Navy

Location(s): Mayport, Florida

Salary Range: $21 - $22.5 Per Hour

Job Summary: This position is located in the Morale, Welfare and Recreation (MWR) Non-appropriated fund (NAF) Human Resources Office, Commander, Navy Region Southeast, NS Mayport, Florida. The purpose of this position is to provide clerical and administrative support in a wide variety of human resources activities and program.

Major Duties:

• Provides excellent customer service to internal and external customers, sitting at the HR office Front Desk. Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band Non-appropriated fund (NAF) employees involving a variety of occupations. Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it required supervisor's attention. Exercises discretion in determining whether visitor or caller is entitled to receive requested information. Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material. Composes and types Vacancy Announcements for distribution on USAStaffing.gov within area of consideration, posting advertisements on recruitment websites. Maintains case files for each Vacancy Announcement. Screens applications to match qualifications and requirements of position; prepares and forwards lists of qualified applicants to facility managers. Prepares and sends non-selection notification emails. Coordinates release/report dates of new employees and arranges for base access for new hires. Examines request for personnel actions (SF-52), for correctness of position numbers and organizational data, verifies all entries, proposed actions to assure correctness of entries and cited authority. Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.), resolves discrepancies and completes missing. Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Monitors status on pending actions. Reviews personnel action. Retrieves data for reports from automated personnel system (SAP HR system). Provides information on status of personnel actions to operating officials. Determines necessary documents needed to support transactions and ensures they are included in the action and OPF. Establishes and/or maintains OPFs, including consolidation with prior service records. Obtains original OPF from records center or other activity as required.

Qualifications: In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression. Specialized experience must demonstrate the following: The incumbent must have at least one year of work experience that demonstrates the ability to perform the duties of the position. Knowledge of office file arrangement and the purpose and content of the documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Knowledge of steps and procedures used to process personnel documents. Knowledge of personnel processing language, procedures and options to process a full range of recurring types of official personnel actions. Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Ability to understand and provide basic program information. Familiarity with and ability to type and use a computer including an automated personnel system, Word, Excel, Spreadsheets, Database, etc. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

How to Apply: To begin the process, click on the Apply Online button to create an account or log in to your existing USA JOBS account. Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered. It is the applicant's responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume. Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department. Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed. Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position. The complete application package must be submitted by 11:59 PM (EST) on 12/02/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12838430 It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Application Deadline: 2025-12-02