Personal Property Specialist

Job Posting Title

Personal Property Specialist

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Administration

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Personal Property Specialist

Salary - $61,306

WHY YOU’LL LOVE IT HERE!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations. 
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.

JOB SUMMARY

The Personal Property Specialist will be assigned professional-level work where employees are responsible for processing business personal property, including in-person inspections on behalf of the Oklahoma Tax Commission.  This critical role is generally performed with a high degree of technical and administrative freedom to plan, develop, and organize all phases of the work necessary for completion within broad program guidelines.

The Ad Valorem Division is responsible for oversight of the general administrative functions of the office, and the general oversight of the property tax in Oklahoma.

DUTIES AND RESPONSIBILITIES

The functions performed by employees in this job family will vary, but may include the following:

• Screens, audits, and processes applications for Exempt Manufacturing programs
• Travels to Exempt Manufacturing facilities for required in-person inspections a few months per year as part of the Exemption Program
• Examines, investigates, and reviews records, reports, and management practices to ensure compliance with state rules and statutes
• Determines proper business personal property classifications
• Provides assistance to county officers with personal property questions
• Visits to county offices may be required
• Maintains records for business depreciation schedules and business personal property classes
• Produces and maintains Business Personal Property Schedule and other publications as required by state statute
• Assists at various events throughout the year pertaining to business personal property, including the Annual Educational Conference
• Appropriately addresses internal and external customer issues while respecting business needs, especially as it relates to business personal property
• Evaluates relevant data and aspects of situations and make appropriate decisions
• Other similar duties as assigned.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of

• State statutes and policies pertaining to business personal property
• Computer technology principles, terminology, and automated systems

Skills in

• Interpersonal skills
• Using a computer and applicable software
• Proficient in Microsoft Office programs
• Proficient analytical, critical thinking and problem-solving abilities
• Written & verbal communication; active listening
• Exceptional attention to detail

Ability to

• Review and analyze information and apply rules and statutes to correctly process business personal property
• Be self-motivated
• Work independently with limited instruction/supervision
• Prioritize tasks to meet deadlines
• Establish and maintain effective working relationships with others
• Communicate effectively

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of:

• A bachelor’s degree in accounting, finance, business/public administration or a closely related field.
• OR advanced accreditation for Oklahoma County Assessors and Deputies as certified by Oklahoma State University Center for Local Government Technology; PLUS, one year of experience in the business personal property unit of an assessor’s office or closely related work.
• OR an equivalent combination of education and/or experience, substituting one year of experience in the business personal property unit of an assessor’s office or closely related work for each year of the required education.

PREFERRED QUALIFICATIONS

Preference may be given to applicants who have experience in a County Assessor's Office and/or are OSU CLGT accredited in the Assessor Training and Accreditation (ATAP) program.

POST EMPLOYMENT QUALIFICATION/CERTIFICATION

Per State Statute (68 O.S., Section 2816), employees who hold this position must obtain initial and advanced accreditation for Oklahoma County Assessors and Deputies as certified by Oklahoma State University Center for Local Government Technology within the first 18 months of employment at the cost of the agency.  Advanced accreditation renewals will also be required every three years at the cost of the agency. 

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 10 pounds, to bend, stoop, climb stairs, walk and reach. Duties are normally performed in an office environment with a moderate noise level.

SPECIAL REQUIREMENTS

This position requires extensive travel.  Applicants must have reliable transportation and be willing and able to perform all job-related travel.  Possession and maintenance of a valid Oklahoma State Driver’s License is also required. 

Oklahoma Tax Commission’s normal work hours are Monday through Friday, 7:30am to 4:30pm.  This schedule may require minor flexibility based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section.  If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant’s home.  Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This position has access to Federal Tax Information (FTI) and is required to uphold the strictest standards of confidentiality as an essential part of its job responsibilities. This includes safeguarding all tax information obtained from records, files, tax returns, and departmental investigations, whether in paper, electronic, or verbal form.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

All offers of employment will be contingent upon successful completion of a fingerprint-based background check, reference check and federal and state tax compliance check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact