Management Level
AdministrativeJob Description & Summary
At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity.
Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:
BRIEF DESCRIPTION/PURPOSE
Provide full administrative and office support at an executive level to the Risk and Regulation Partners team to ensure the smooth management of client
interaction, team, finance administration, diaries and travel logistics, to support and enable the most effective use of their time. Handle sensitive and complex
issues in a professional and objective manner. Take initiative as appropriate and representing the Partners when required.
DESCRIPTION
Partner/Associate Director Support
● Acting as a first point of office contact.
● Proactive diary management – appropriately managing competing demands for time between internal and external meetings, managing logistics and
assisting partners to manage their time and deadlines.
● Efficient and appropriate engagement with clients, colleagues and stakeholders on behalf of the team and partner to deliver enhanced actions
● Strong communication skills ensuring impactful interactions to deliver targeted outcomes
● Managing e-mails and responding on behalf of the Partners, where applicable, and keeping them updated.
● Handling highly confidential and sensitive documentation / information.
● Arranging both local and international travel arrangements, including airport shuttle, detailed directions to meeting venues.
● Coordinating and arranging internal staff functions, client events, conferences and seminars.
● Writing action points in meetings and writing minutes
● Completion of timesheets, expenses and general support with financial matters.
● Liaison with both internal and external clients in a professional manner.
● Assisting Partners with ad hoc tasks.
● Dealing with various internal and external queries.
● Setting up templates and document standards for use within the division.
Team support
● Assisting with the payment and renewal of professional memberships/software licenses
● Ensuring all new joiners to the team have the necessary software, access, etc to ensure they can commence their duties
● General secretarial and office administration functions to ensure smooth running of office.
● Sourcing and ordering stationery and office equipment.
Engagement support
● General project and proposal administration - printing, formatting, binding, etc
● Support finance processes to help improve financial discipline, including opening of project codes, preparation of client invoices, WIP, debtors, etc
● Assisting with inter-office payment processes, locally and internationally
● Assist with payment of creditors/contractors and ensure payment has been affected.
● Arranges payment of office expenses through payment requisitions
MINIMUM QUALIFICATIONS
● Secretarial Diploma / Certificate.
EXPERIENCE
● 5 - 8 years’ experience
● High levels of proficiency in MS Office
SKILLS & ATTRIBUTES
● Discretion and trustworthiness: you will often be party to confidential information
● Efficient, self-motivated, organised and proactive
● Flexibility and adaptability
● Good oral and written communication skills
● Organisational skills and the ability to multitask
● The ability to be proactive and take the initiative
● Strong communication skills
● A knowledge of standard software packages and the ability to learn company- specific software packages
● Virtual competency and efficiency
● Complex problem solving
● Critical thinking
● Creativity
● People management
● Coordinating with others
● Emotional intelligence and empathy for team requirements
● Judgment and decision making
● Service orientation
● Negotiation
● Cognitive flexibility
● Tact and diplomacy
Travel Requirements
Up to 20%Available for Work Visa Sponsorship?
NoJob Posting End Date
November 24, 2025