Personal Assistant
Plymouth Hospital | Administration | Permanent contract | Full time
37.5 hours per week
Competitve Salary
Nuffield Health is the charity that’s building a healthier nation, one day at a time. From award-winning hospitals and leisure facilities to flagship community programmes – we’ll do whatever it takes to look after the UK’s wellbeing. It starts with passion and commitment to quality. It starts with you.
As a Personal Assistant at Plymouth Nuffield hospital, you’ll provide organisational and administrative support to the Hospitals Senior Leadership Team (HD,DoO & DCS) and managing the Nuffield Health Policy and system and process for managing the Practicing Privileges of all the Consultants and Clinicians that work with Nuffield Health.
This is a senior operational role within the Hospital and therefore requires an excellent communicator with substantial discretion, diplomacy, sound judgement, attention to detail and personal integrity.
As the Personal Assistant, you will:
· Act as ambassador for the Hospital internally and externally
· Work closely alongside SLT to ensure all meetings are planned and necessary administration completed and ready for the team
· Manage the Hospital Complaint and concerns alongside Nuffield Policy working closely with the Hospital HODS and consultants
· Attend key meetings and ensure smooth running by drafting agenda, taking minutes, issuing minutes and chasing status of actions. Medical Advisory Committee meetings, and all meeting associated with the SLT team as required ,
· Prepare presentation materials, handouts, etc. for meetings to a high standard
· Support the SLT in their diary management
· Ensure all senior meeting and MAC requirements are well planned and organise for Teams
· Develop a close working relationship with Consultants, both existing and new, to arrange interviews, review meetings and process document checks. Complete all registrations on Nuffield Health required systems maintain a good working relationship with the medical Directors office in Nuffield Health
· Ensure all Consultant documentation is current and as required – indemnity verification, clinical appraisal verification, ICO verification, DBS renewal tracking, mandatory training tracking
· Filter, redirect and respond to SLTs telephone calls/written correspondence as necessary. These may often be of a complex or confidential nature requiring tact and diplomacy.
· Maintaining accurate records
· Maintain the utmost level of confidentiality at all times
· Work on own initiative
Qualifications:
· Educated to a minimum of A Level qualifications or equivalent
Essential Experience:
· Proven administrative/secretarial experience supporting Middle/Senior management level
· Highly proficient and highly creative in MS Desktop packages (Word, PowerPoint,
· Excel), MS SharePoint and Outlook (mail, calendar and databases),
· Intranet/Web. Windows
· Track record of first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality
· Stakeholder management experience: Liaising with individuals at all levels
· Ability to work independently, both following instructions and using own initiative
· Confidence to explore challenges and provide solutions where applicable
Helping you feel good.
We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what’s important to you.
Join Nuffield Health and create the future you want, today.
If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it’s a good idea to apply right away to ensure you’re considered for this role.
It starts with you.