Job Title
Personal Assistant
Job Description Summary
Job Description
Job Title: Team Secretary / Personal Assistant – Capital Markets
Location: London, UK
Service Line: Capital Markets
Role Overview
An exciting opportunity has arisen for a highly organised and proactive Team Secretary / Personal Assistant to join the London Capital Markets team based in Baker Street, London.
This role will provide high-level administrative and organisational support to a busy, transaction focused team. You will play a key role in ensuring the efficient running of day-to-day activities, supporting senior stakeholders, and contributing to the successful delivery of client instructions in a fast-paced environment.
Key Responsibilities
Team & Administrative Support
- Provide full secretarial and PA support to a team of fee earners, including senior leadership
- Manage complex and ever-changing diaries, prioritising meetings and resolving conflicts
- Arrange internal and external meetings, including logistics, room bookings, and hospitality
- Coordinate UK and international travel, including itineraries and visa requirements where applicable
- Process expenses in line with company policies
Document Production & Reporting
- Prepare, format, and proofread reports, client presentations, and marketing materials to a high standard
- Assist with the production of pitches, submissions, and investment memoranda
- Maintain accurate document management and filing systems
Client & Stakeholder Management
- Act as a professional point of contact for clients and internal stakeholders
- Build strong relationships across the business and with external partners
- Ensure all communications are handled promptly and professionally
Deal & Pipeline Support
- Assist with transaction processes, including coordinating documentation and timelines
- Support pipeline tracking, reporting, and CRM system updates
- Liaise with internal teams (e.g. finance, legal, compliance) to support deal execution
Financial Administration
- Assist with invoicing, billing processes, and fee tracking
- Support budget monitoring and reporting where required
General Support
- Provide ad hoc administrative support as required
- Identify opportunities to improve processes and enhance team efficiency
Skills & Experience
Essential:
- Proven experience as a Team Secretary, PA, or EA within a professional services environment (real estate, property, finance, or similar)
- Strong organisational and time management skills with the ability to multitask effectively
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- High attention to detail and accuracy
- Discretion and professionalism when handling confidential information
Desirable:
INCO: “Cushman & Wakefield”