People Assistant (FT)

Pendry aspires to be your employer of choice by providing an exceptional work environment focused on the health and prosperity of its associates and their families. 

A Pendry associate has the intuitive sense to host. They take great pride and ownership in creating an experience that is memorable. They find every opportunity to create a welcoming and comfortable space. As a host they seek unique adventures and finding that they can share with their guests. For them it’s all about their guest.  

SUMMARY  

The People Assistant will collaborate with all associate levels within the organization to challenge the status quo and bring the associate experience to the next level. The main focus of the role will be to support the overall People function. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.  

ESSENTIAL FUNCTIONS 

Major areas of responsibility/ oversight include, but are not limited to: 

• Support People office, answering incoming calls, creating a welcoming environment for associates and visitors, and answering associate inquiries and walk-ins 

• Redirect People related calls or distribute correspondence to the appropriate person of the team 

• Assisting with general recruiting process including: job requisitions, talent pool reviews, phone screening, interview process  

• Tracking and monitoring receipt of employment offers, background results, references 

• Responsible for all communication with newly hired Associates as well as the administration of new hire paperwork 

• Manage employment records, including but not limited to I-9s, personnel files, benefit information and employment records 

• Assisting with benefits management and payroll functions when needed 

• Assist in coordination and execution of associate recognition and engagement programs, total rewards benefit programs, full-cycle recruitment, performance management and recruitment retention strategies.  

• Complete accurate data entry and analysis on a consistent and timely basis. 

• Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met 

• Perform all administrative duties, tasks and projects as assigned 

• Maintain the cleanliness and appearance of the People office 

• Must maintain the highest level of confidentiality; maintain the integrity of the department and property at all times 

• Maintain compliance with federal and state regulations concerning employment 

QUALIFICATIONS  

• Experience in Human Resources a plus but not a must 

• Bilingual, fluent in Spanish and English 

• Basic knowledge of California employment laws, reporting requirements, unemployment insurance, leaves of absence, etc. and HR best practices 

• Proficient in MS Office and Human Resource Management Systems (HRIS) 

• People oriented and results driven 

• Proactive, self-starter 

PREFERRED 

• Bachelor degree or equivalent  

• Previous luxury hotel experience 

• Experience working with Workday, and Birchstreet a plus