Location: Brandeis – Waltham Campus
Time Type: Full Time
Make an Impact Where Accuracy, Service, and Community Intersect
Brandeis University is seeking a detail-oriented and service-driven Payroll Specialist to join our collaborative payroll team. This is an excellent opportunity for a payroll professional who thrives in a fast-paced, deadline-driven environment and takes pride in delivering accurate, timely pay while providing exceptional support to a diverse employee population.
In this role, you won’t just process payroll—You will play a critical part in ensuring employees across the university are paid correctly and supported with expertise, care, and responsiveness. If you enjoy problem-solving, working with data, and being a trusted resource for others, this role offers both challenge and meaningful impact.
What You will Do
Own Payroll Operations (~25%)
Support end-to-end processing for weekly and semi-monthly payrolls
Process off-cycle payments and manual adjustments with precision
Ensure payroll deadlines are met consistently and accurately
Leverage Data & Analytics (~25%)
Audit payroll data and analyze reports to ensure accuracy
Run and review retroactive payroll processes
Partner with HR and campus stakeholders to identify and resolve discrepancies
Deliver Exceptional Customer Service (~30%)
Serve as a responsive, knowledgeable resource for payroll-related questions
Investigate and resolve issues from multiple channels (queue, phone, in person)
Support Foreign National payroll processes, including use of Sprintax Calculus
Proactively audit time entry, payment elections, and check registers
Drive Continuous Improvement (~15%)
Contribute to process enhancements and reporting improvements
Support special projects that strengthen payroll operations
Support Cashiering Functions (~5%)
Provide backup support for cashiering activities, including in-person service and transaction handling
What You Bring
Associate’s degree (Bachelor’s preferred)
3-5 years of relevant payroll or related experience (A Bachelor's degree can substitute the required years of experiene).
Strong analytical skills and attention to detail
Ability to manage sensitive, confidential information with integrity
Excellent customer service and communication skills
Comfort working across systems, data, and diverse employee populations
Why Join Brandeis?
Be part of a mission-driven academic community
Work in a collaborative, supportive environment
Grow your expertise in a complex, multi-population payroll setting
Make a direct impact on employee experience across the university
Compensation
The salary range for the position is $56 - 62K (annualized, will be paid hourly).
The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.
Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").