Payroll Manager

Company Overview:

Astera Labs is a pioneering force in the realm of connectivity solutions, dedicated to enhancing the capabilities of cloud and AI infrastructure. Our mission is grounded in the development of cutting-edge PCIe, CXL, and Ethernet semiconductor-based products, powered by a software-defined architecture that emphasizes scalability and customization. With a foundation built on trusted relationships with industry giants and a presence in the data center ecosystem, Astera Labs stands as a beacon of innovation. Our headquarters is nestled in the vibrant Silicon Valley, complemented by our global footprint with R&D centers and offices across North America, Asia, and the Middle East.

Position Summary:

Astera Labs is looking for an experience Payroll Manager. This position will lead our domestic payroll platform and will also be responsible for foreign payroll approvals. The ideal candidate will have a robust background in payroll management and extensive knowledge of US payroll systems. This role demands a proactive individual who can seamlessly liaise with auditors, collaborate with cross-functional teams, and ensure compliance with payroll regulations.

Key Responsibilities:

· Oversee and manage the entire payroll process for US and Canadian employees, ensuring accuracy, compliance, and timely execution.

· Process termination and off-cycle payrolls within tight deadlines.

· Experience with conversions to new payroll systems.

· Ensure compliance with federal and state tax regulations, research and resolve tax notices and act as the primary point of contact for payroll tax audits, working effectively with auditors to manage and resolve any issues.

· Review quarterly and annual payroll tax returns for federal and all applicable states and jurisdictions.

· Experience with 401K audits and year end processes.

· Collaborate closely with the HR and accounting teams to align payroll operations with organizational objectives and financial reporting requirements.

· Utilize and maintain payroll systems to streamline payroll processes and enhance efficiency.

· Experience in a public company and with SOX compliance.

· Develop and implement policies and procedures to improve payroll operations and provide training to staff on payroll practices as needed.

· Prepare and present reports on payroll activities, trends, and compliance to senior management.

· Remain up-to-date with developments in payroll regulations and best practices to ensure continuous improvement of payroll operations.

 

Qualifications:

· A minimum of 10 years of experience in payroll administration.

· Proficient knowledge of payroll process and able to lead 3rd party service providers or internal team members to provide expertise where needed.

· Demonstrated ability to lead complex projects and payroll system conversions.

· Detail oriented, thrive in dynamic, high-growth companies and ability to complete payroll duties with minimal supervision.

· Able to work with auditors and manage payroll tax audits.

· Strong collaboration skills, with a history of working alongside HR and accounting teams.

· Proficiency and a minimum of 5 years experience in ADP.

· Advanced proficiency with MS Excel (VLOOKUP’s, pivot tables with a deep understanding of analytics, data manipulation, and building upload formats).

· Four-year degree in Finance related field; professional certification (e.g., CPP, CPM) is highly regarded.

· Strong communication skills, written and verbal and leadership skills for high growth company.

· This position is based in Santa Clara, CA, and requires an in-person presence to effectively collaborate with our teams and stakeholders.