Payroll Coordinator

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To manage and process accurate payroll across multiple European countries, ensuring compliance with statutory requirements, internal controls, and deadlines, while supporting continuous improvement and providing excellent stakeholder service.

Key Responsibilities:

Payroll Processing & Compliance

• Prepare and collate all data for Pan-European payrolls in conjunction with HR departments, managers and stakeholders
• Produce accurate payroll figures and backup documentation within agreed timelines and provider guidelines.
• Process Monthly salary payments, monthly tax payments and process ad-hoc payments as required.
• Complete payroll journals in line with financial procedures.
• Ensure all revenue documentation is completed and properly filed.
• Maintain confidentiality of all payroll and organizational information.
• Ensure all deadlines are met; escalate potential delays promptly for decision-making.

Vendor & Stakeholder Management

• Submit monthly payroll data to vendors and manage communications.
• Verify payroll outputs and seek clarification when necessary.
• Respond to queries from management and internal clients professionally, providing accurate feedback.

Reporting & Documentation

• Prepare statutory and internal payroll reports.
• File all documentation according to departmental instructions.
• Support audits and compliance reviews as required.

Continuous Improvement

• Proactively contribute to the implementation of new systems and process improvements.
• Perform duties that evolve with the growth of the position and payroll function.

Skills & Qualifications

• Strong knowledge of multi-country payroll processes and compliance.
• Experience with payroll systems and ERP platforms.
• Excellent attention to detail and organizational skills.
• Ability to manage deadlines and work under pressure.
• Strong communication and stakeholder management skills.
• Familiarity with GDPR and internal control frameworks.
• IPASS qualification
• Fluency in English, any other European language would be beneficial but not a requirement.

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