Payroll Administrator

Why ThedaCare?   

Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. 

At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility.  A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits, with a whole-person approach to wellness –

• Lifestyle Engagement
  • e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support  

• Access & Affordability
  • e.g. minimal or zero copays, team member cost sharing premiums, daycare

About ThedaCare!

Summary :

The Payroll Administrator is responsible for processing accurate and timely payroll. Works collaboratively with team members, leaders and HR partners to ensure accurate and timely bi-weekly entries. Audits for compliance with policies, pay practices, and federal and state wage and hour and payroll tax laws. Provides education on time and attendance system and prepares reports to support leaders.

Job Description:

** Payroll experience is highly preferred** This position is Monday-Friday 8-5p

KEY ACCOUNTABILITIES:

• Processes bi-weekly payroll timely and accurately.

• Ensures accurate taxation of earnings, employee deductions, and other garnishments. Processes year-end adjustments as required.

• Ensures electronic time cards are complete and accurate and assigns time cards to appropriate leaders and payroll extenders.

• Responds to questions related to time cards, pay checks, policies, time and attendance, and benefit data entry inquiries. Takes appropriate actions to mitigate future issues from arising.

• Enters direct deposit banking information and tax withholdings from team members, completes employment verification forms, and processes garnishments and severance.

• Prepares, reconciles, and submits payroll tax filings as required by federal and state (W-2’s, 941’s etc.). Remits reports through third-party web sites including ACH file transmittal.

• Reviews and assists with the processing and recording of annual rate increases, special pays, and bonuses, including the auditing of such.

• Assists with benefit administration, employment verification, payroll audits, and other initiatives as identified.

• Train team members and leaders on the time and attendance system.

QUALIFICATIONS:

• Bachelor’s degree in accounting, finance, human resources, business administration, or related field

• Three years of experience in payroll or accounting for a corporation

PHYSICAL DEMANDS:

• Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance

• Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

WORK ENVIRONMENT:

• Climate controlled office setting with daily movement throughout the campus

• Interaction with department members and other healthcare providers

Scheduled Weekly Hours:

40

Scheduled FTE:

1

Location:

ThedaCare Corporate Office - Neenah,Wisconsin

Overtime Exempt:

Yes