The Part-Time Office Clerk is responsible for supporting daily office operations through efficient management of all mail and imaging processes, office supply coordination, expense report processing, and onsite meeting logistics. This role serves as a key administrative resource, ensuring smooth workflow, timely communication, and a well-organized office environment.
This opportunity is PT, onsite, supporting our headquarters in Westerville!
Essential Job Functions:
• Process all incoming mail in accordance with Company and Department guidelines, including date-stamping, opening, sorting, scanning, emailing, and delivering to designated departments or individual mailboxes.
• Maintain accurate logs of incoming mail, including certified mail, as required.
• Process incoming documents and mail requests submitted by various departments following established procedures.
• Prepare and process all outgoing mail to ensure timely and accurate delivery.
• Support a range of office tasks such as preparing mailing packets, filing, scanning, answering phones, and other administrative needs.
• Perform data entry related to mail records and ensure documentation is complete and accurate.
• Maintain and update the mail room procedure manual as needed to reflect current processes and standards.
• Serve as the primary front desk point of contact, greeting visitors and assisting employees with general inquiries and needs.
• Monitor and manage office supply inventory, including ordering and restocking office supplies, snacks, and kitchen essentials.
• Process and reconcile office-related expense reports, maintaining organized and accurate financial records.
• Accurately complete and submit expense reports for designated leaders, ensuring proper documentation and adherence to company policies.
• Assist with scheduling and coordinating conference rooms, including arranging catering, setting up materials, and ensuring meeting spaces are properly maintained.
• Coordinate with vendors and service providers to support ongoing office operations.
• Provide general administrative support including data entry, document preparation, filing, and other tasks as assigned.
• Perform additional duties and responsibilities as requested to support departmental or organizational needs.
Required Qualifications:
Minimum Experience
• Six (6) months to one (1) year of related experience and/or training 2.
Education/Licensure:
• High School diploma or general education degree (GED)
Skills and Abilities:
1. Language Skills: Excellent communication skills. Ability to speak effectively before groups of customers or employees of the organization. Ability to relate and calmly and professionally communicate with customers in sometimes demanding situations (e.g., agitated, or irate callers/customers). Ability to speak effectively before individuals or groups of customers or employees of the organization.
2. Reasoning Ability: Ability to apply common sense understanding to conduct detailed but uninvolved written or oral instructions. Ability to deal with problems involving few concrete variables in standardized situations. Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
3. Computer Skills: Strong familiarity with how to operate a computer, Windows PC applications and Microsoft Office programs which also includes the ability to learn new and complex computer system applications, including scanning software, postage meter, etc.
Other Skills and abilities:
• Ability to multitask and function in high volume/busy environment.
• Ability to work calmly under pressure and appropriately plan, prioritize, organize, and conduct tasks and responsibilities.
• Requires alertness and diligence.
• Ability to work with internal and external customers professionally and courteously. • Ability to meet deadlines.
• Willingness to learn.
• Ability to adapt to changing environments and various personalities.