PELIMINARY - to be reviewed before posting
General Administration
Provide general administrative support to the Legal Advisor & Senior Management Team, including organisation of meetings, collect signatures, coordinate notarization of documents (including apostilles), assist in the preparation of documents, reports and presentations.
Information archiving: ensure files are up to date, enabling easy and quick access at any time.
Corporate Housekeeping
Provide assistance in relation to general corporate housekeeping of all entities, including appointments of directors/managers, powers of attorney, changes of registered addresses, etc. and - as a result hereof - keep the Corporate Information Sheets up-to-date. Collect all documents in relation to the corporate changes and make them available as required.
Agreements
Maintain an overview of all requests for review of commercial agreements in the different countries and follow up on receipt of the executed agreements;
Review standard contracts, including confidentiality agreements, supplier & customer agreements, in coordination with the Legal Advisor; and
Provide support to specific projects, including the set up and updates of the IRoP and conract register, the development of template agreements, changes to the general terms & conditions of sale, translations etc. and ensure that the updates are made available on the Lyreco intranet.
Compliance
Provide support with the proofreading and roll-out of policies and procedures in relation to compliance, including the coordination of translations, set-up of training sessions, management of declarations, follow-up of implementation and ensure updates are made available.
Finance
Assist in managing ad hoc request (e.g. KYC)
Provide support in collecting the corporate documents relating to the approval of the annual accounts
Owned and Leased Property
Maintain an overview of all owned and leased property together with the Facility Manager and
·
Ensure a copy of the lease agreements (leased property) and title documents (owned property) is available in the legal files.
Business
Assist and provide support in the processes of integration projects
Qualification & Skills
3-5 years of relevant experience in a similar role, preferably in a larger company.
High degree of social competence required.
Good communication skills.
Discretion and accuracy. Have an eye for detail.
Pro-active and quick to deal with problems.
Highly organized and structured, able to work well under pressure and deal with multiple / conflicting priorities meeting the deadlines.
Excellent Dutch language skills, both oral and written, are a must-have. English & French are a plus.
IT-literate (Microsoft office), familiarity with ERP systems a plus.
The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute and the employee will be expected to carry out any tasks and duties for which he/she is trained.
A challenging position within a dynamic organization, with the opportunity to further develop your skills and expertise in the field.
A pleasant working atmosphere and a collegial team.
A competitive salary and excellent secondary benefits.
Opportunities for hybrid working.
#LI-AV1
#LI-Hybrid
#BE1