We’re looking for a highly organised, proactive and detail orientated PA for our Managing Director, Global Studios. You will be working with a dynamic, creative and fast-paced team that brings together our fantastic podcast shows with best-in-class audio and video production and a large cross-functional team that supports all of this activity.
You will be responsible for managing the day-to-day needs of the newly appointed Managing Director, Global Studios. The successful candidate will play a key role in providing full administrative support, including but not limited to: diary management, representing Global Studios on behalf of the Managing Director in communications, coordinating meetings internally and externally, reconciliation of expenses and processing invoices, preparation of materials for meetings, event planning and organising and booking travel and accommodation.
Key Responsibilities
Travel, Diary & Inbox Management (60%) – Deliver seamless diary management, prioritise competing schedules, manage emails, flag urgent items, and provide cover for other PAs as needed. Organise and support internal/external meetings, arrange travel and accommodation, and ensure smooth visitor experiences.
Finance & Administration (20%) – Manage invoices, purchase orders, expense claims, and assist with team management tasks including holiday tracking and diary updates.
Events & Team Support (20%) – Plan and support Studio events, socials, workshops, and act as a key point of contact for the division, handling urgent requests and maintaining confidentiality.
What You’ll Love About This Role
Think Big: Working at Global will provide you with a fast-paced environment where no two days are ever the same.
Own It: You’ll be a key member of the team and have the chance to get involved in a wide range of tasks and projects to broaden your skills.
Keep it Simple: Bring your calm, highly organised self and help our Managing Director, Global Studios and the wider leadership team meet their goals.
Better Together: Get involved in a range of department and company-wide initiatives, outside of the day-to-day role.
What Success Looks Like
In your first few months, you’ll have:
Built a strong and positive relationship with the Managing Director Global Studios
Got to grips with systems, diary management and the Global way of working
Developed strong relationships with fellow PAs & EAs and senior stakeholders
Successfully adapted your style to meet the needs of your stakeholders and created an effective way of working to enhance output
Formed a good understanding on the business priorities so you can apply great judgement]
What You’ll Need
Fantastic organisational skills – including but not limited to excellent time management, multi-tasking and strong attention to detail
An excellent team player, working alongside other PAs and EAs in the business
Confidence in your skills and ability to work with strong characters with a positive but firm and fair attitude
Proven ability at building and maintaining relationships with both internal and external stakeholders
Excellent written and verbal communication and the ability to quickly deliver on tasks, including actions, minutes, presentations and memos in high quality
AI curious and an early adopter of tech innovation
Demonstrate decision making and prioritisation skills with limited input and guidance, and ability to think fast and find solutions
An interest and desire to understand the business in its entirety to support you in performing in your role effectively
Keep a cool and level head even under pressure
A positive demeanour with a great sense of fun and humour
High integrity and absolute confidentiality when dealing with private or sensitive information
Extensive experience of booking travel with an understanding of the realities of long and short haul travel. Including connections, delays and navigating onward travel
An interest and understanding of contemporary pop culture and talent, including Global’s output, contributing opinions on key Global brands and wider industry trends
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