Operations Coordinator, Reuben Welch School of Theology and Christian Ministry

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

The Operations Coordinator plays a vital role in supporting the Dean of the Reuben Welch School of Theology and Christian Ministry by ensuring seamless daily operations and program coordination. This position is ideal for a highly organized, proactive professional who thrives in a collaborative, student-centered academic environment. You’ll be at the heart of driving efficiency, communication, and excellence across programs and initiatives.

Salary:
Pay range $24.90 - $26.89
Actual salary offered is determined by the candidate’s experience, education, skills, and other factors, including internal equity and university funding resources.

Job Status:

Full time

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Job Description:

What We’re Looking For

• A proactive problem-solver who can manage multiple priorities in a fast-paced academic setting

• Strong collaborator who can work effectively across departments, faculty, and external partners

• Detail-oriented professional with the ability to oversee complex processes from start to finish

• Clear and confident communicator, both written and verbal

• Someone who enjoys supporting students and enhancing their academic experience

• A team player who brings forward-thinking ideas and continuous improvement mindset

• Ability to manage sensitive information with professionalism and discretion

• Skilled in coordinating logistics, timelines, and cross-functional activities

• Comfortable working in both structured and evolving environments

• Passion for contributing to mission-driven, faith-based education

What You’ll Be Doing

• Coordinate and manage course scheduling processes across undergraduate and graduate programs

• Serve as a key liaison between faculty, administration, and university departments

• Support faculty recruitment efforts, including interview coordination and candidate communication

• Organize and execute events such as program activities, chapels, and academic conferences

• Oversee program assessment efforts, including data collection and reporting for accreditation

• Manage communications, reporting, and social media updates for academic programs

• Assist in budget tracking, reporting, and scholarship administration processes

• Provide administrative and operational support for student services and academic advising coordination

• Facilitate partnerships and communication with campus offices and external stakeholders

• Maintain organized systems, records, and workflows to support efficient daily operations

Qualifications

Minimum Qualifications

• One or more years of administrative work experience. 

• Proficient in Google Workspace (Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, and Slides), Microsoft (Word, PowerPoint, and Excel), and Workday. 

• Ability to compose written materials using correct spelling, grammar, punctuation, syntax, and format. 

• Strong organization skills, dependability in follow-through, adaptability, and ability to take initiative, work independently, make decisions, handle stress, maintain confidentiality of information. 

• Competent multi-tasking skills required, including being able to maintain work flow despite frequent interruptions. 

• Excellent interpersonal skills to relate to students, faculty, staff, and campus partners (including but not limited to, parents, donors, and alumni), and other members of the public with an affable and flexible disposition. 

• Willingness to support and enthusiastically engage with people from diverse walks of life, including students, staff, faculty, and School community partners. 

• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU’s Community Life Covenant. 

• ​The job offer is contingent on the successful completion of a background check. PLNU  will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

Desired Qualifications

• Three or more years of administrative work experience, preferably in higher education. 

• Experience in coordinating groups of people, tasks, schedules, events, and physical spaces. 

• Proficiency in Adobe Creative Cloud, Canva, Mac products, and Constant Contact. 

• Demonstrated understanding of social media and familiarity with current trends in social media. 

• Familiarity with some artificial intelligence (AI) models and willingness to learn how to effectively use them in the workplace (for instance, an expressed willingness to attend training sessions). 

• Ability to quickly learn and assist in the implementation of new software.
  Accuracy, attention to detail, and the ability to work as a team player.

Physical Requirements:

• The work is primarily sedentary and may require sitting for extended periods of time.

• Use of computer equipment: computer keyboard, mouse, and monitor.

• Ability to read documents, email and other correspondence, and reports on paper and computer monitor.

• Ability to communicate effectively with others in person and by phone. 

• Ability to stand, stoop, push, pull, and lift up to 10 lbs.

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At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God’s love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential. 

Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.