At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.
Job Title:
Operations Construction Coordinator/Administrative Assistant
Company:
Prologis
Operations Construction Coordinator/Administrative Assistant - Orlando, FL
A day in the life
As the Operations Construction Coordinator/Administrative Assistant, you will support the Market Leader and help keep the team organized, on schedule, and focused on priorities. You will manage day-to-day administrative functions while contributing to a fun, dynamic team culture in a global Prologis market!
Key Responsibilities Include:
- Welcome customers and visitors; coordinate courier pick-ups and deliveries; distribute mail, packages, and special deliveries.
- Answer and route incoming calls courteously, provide general information, take messages, and direct callers as needed.
- Collect and prepare materials for presentations and meetings.
- Schedule appointments, maintain calendars, and coordinate travel arrangements.
- Coordinate department meetings and special events.
- Manage and reconcile expense reports.
- Code and process invoices.
- Manage internal and external communications.
- Take on new projects as requested.
- Assist Property Management, Development & Marketing Departments as needed.
- Plan broker events and support event coordination, office meals, and requested events.
- Validate parking, manage garage and building access, and assist with onboarding and departures.
- Keep the front desk, kitchen, conference rooms, and common areas clean, stocked, and organized; maintain supplies and order kitchen/breakroom items weekly.
- Serve as office manager by coordinating supplies, office coverage, IT support for equipment, and repairs with property managers.
- Draft and edit project information, route documents for signatures, and enter contracts, addendums, and change orders for make-readys, tenant improvements, and major capital projects into Smartsheets, PeopleSoft, and Forecast Manager.
- Review and enter invoices into PeopleSoft.
- Maintain contractor insurance files and request updates before payment.
- Ensure costs are coded correctly and align with contracts; coordinate with contractors, subcontractors, vendors, consultants, and the OCM team as needed.
- Maintain project files in Box and DRS, ensuring contracts, invoices, drawings, and other required documents are uploaded and current.
- Participate in project meetings, take notes, and distribute minutes to stakeholders.
Building blocks for success:
Required:
- Administrative Assistant with 5+ years of relevant experience.
- Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce.
- Proactive team player who takes initiative.
- Excellent multitasking skills with the ability to meet tight deadlines.
- Integrity, discretion, and professionalism in handling confidential information and working with colleagues at all levels.
- Excellent written and verbal communication skills.
- Detail-oriented with strong planning, organizational, and time-management skills.
- Ability to work well under pressure and adapt to change.
Preferred:
- Experience in Commercial Real Estate.
- High school diploma or general education degree (GED); and related experience and/or training.
- Candidate will demonstrate willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed. Exercises sound judgment, creative thinking, and accountability for outcomes.
Hiring Salary Range: $31.25 - $36.05/hour ($65,000 - $75,000 annually). Total compensation package (bonus target) will be determined by the candidate’s location, education, experience, knowledge, skills, abilities, internal equity, and market data.
#LI-HB
People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
Orlando, Florida
Additional Locations: