Initial Posting Date:
12/31/2025Application Deadline:
01/11/2026Agency:
Public Employees Retirement SystemSalary Range:
$3,429 - $4,207Position Type:
EmployeePosition Title:
Office Specialist 1 (Image Information Technician)Job Description:
The Public Employees Retirement System is recruiting for one (1) Office Specialist 1 (Image Information Technician) position in the Central Administration Division, Enterprise Content Management Section.
This is a full-time, permanent position.
This position is based at our headquarters in Tigard, Oregon and is a 100% in-office position.
This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
This position is represented by the Service Employees International Union (SEIU).
We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.
Central Administration Division
This position resides in the Central Administration Division Procurement, Facilities and Logistics section. The Central Administration Division provides support services necessary to achieve the agency's key goals in support of the mission, vision, and core values and operating principles. Services from Central Administration are provided to all departments in the agency. Central Administration supports the executive director's office and other key areas and plays a key role in making and implementing critical agency decisions.
Enterprise Content Management Section
Enterprise Content Management Section (ECM) exists within Facilities and Logistics. The section is responsible for information governance development and compliance functions – providing enterprise guidance as well as the management of all agency information as required by applicable laws and established industry standards including governance on information in a collaborative work state across the enterprise. The activity also provides records management services to the agency as required by ORS 192 and OAR 166. The EMC centralized imaging system supports legacy processes and practices using technology that supports physical document imaging. It also is responsible for the migration of moving filmed images to electronic formats in support of business users. This activity also provides research functions that support internal and external agency needs.
What you will be doing:
This position supports the Agency and its business units by facilitating the processing and management of Agency records within electronic content and microfilm repositories. Responsibilities include the preparation and processing of physical, microfilm, and electronic documents/records. The ideal candidate will demonstrate proficiency in computer operations, file manipulation, and information management within a production-oriented environment. This role requires exceptional attention to detail, a strong commitment to teamwork, and the ability to handle repetitive tasks with precision and consistency.
For a complete review of the position description, please contact the recruiter recruitment@pers.oregon.gov.
What Are We Looking For?
There are multiple ways to meet the minimum qualifications for this position. We encourage you to review all the options carefully – whether through education, experience, training, or a combination. If you believe your background has prepared you to succeed in this role, we welcome your application!
Minimum Qualifications
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An equivalent combination of experience and college coursework or training in a general office occupation.
Candidates who are the most competitive will possess the following skills, background, and areas of experience:
Dependability
Time management
Communication
Teamwork
Critical thinking
Growth mindset
Outstanding attention to detail
Familiarity with Kodak imaging systems and software preferred
Benefits of Working for the State of Oregon & the Public Employees Retirement System:
Our team focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate. Additional benefits include:
Work/life balance, 11 paid holidays a year, and a competitive benefits package.
Advancement and learning opportunities that will help grow your career with the State of Oregon.
Application Instructions & Requirements
Current State of Oregon Employees: Apply via your employee Workday account.
External Applicants: Apply via the State of Oregon job opportunities webpage.
Fill out the application or submit a resume. Your submitted experience fields or attached resume should include the beginning and end dates (mm/dd/yyyy) for each employer. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Attach a one-page cover letter outlining your qualifications for this position. Your letter should explain how your professional background meets the minimum qualifications and desired attributes mentioned in the job posting. Additionally, include a detailed account of your experience handling sensitive or confidential information and your experience with high-speed production scanners, microfilm/microfiche systems, batch management software, or other similar imaging technologies.
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran or an Oregon National Guard servicemember (current and former), you may receive preference. The task to upload your documents will come before the public records request and gender identity questionnaire tasks.
Additional Details:
Visa Sponsorship: Agency does not offer visa sponsorship. Within three (3) days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Please see the link here to our Pay Equity Project
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
Finalists may be subject to a criminal history check. Criminal records are compared against the needs of the position and if found to conflict then may lead to disqualification.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Helpful Links & Resources
How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job
HELPFUL LINKS AND CONTACT INFORMATION
Learn more about PERS
Learn more about Oregon
For additional information you may contact the recruiter by e-mail at vitaly.putintsev@pers.oregon.gov or by phone at 503-603-7500.
Come for a job. | Stay for a career. | Make a difference... for a lifetime!
PERS is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity.