Office Services Specialist

What will you work on?
 

We are seeking a highly organized, proactive Office Manager / Sales Support professional who will also lead and coordinate our community and philanthropic initiatives. This role is central to the smooth operation of our office, the effectiveness of our sales team, and the company’s commitment to making a positive impact in the communities we serve.
 

How will you create impact?

Office Reception & Management

• Greet visitors, maintain the Non-Disclosure Agreement file
• Answer incoming calls and directing callers to appropriate staff members
• Receive and process US and international mail/packages.
• Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs
• Work with Facilities Manager to serve as a process owner & initiative champion (ensure safety standards are met; help facilitate the 5S program)
• Assist with invoicing, order processing, and sales-related documentation
• Manage office supplies, vendor relationships, facilities, and equipment
• Ensure beverage/refreshment is adequately stocked and maintained
• Support onboarding and administrative needs for staff
• Maintain office policies,  procedures, and documentation
• Maintain clean organized office.

Sales Support:

• Coordinate calendars, meetings, travel, and internal communications
• Support client meetings with necessary equipment in meeting rooms including meal orders
• Order and Manage Sample requests from Sales
• Execute and Manage Walmart Modular image requirements.
• Reporting through Walmart Scintilla System. (Previous experience not required)

Community & Philanthropic Engagement:

• Collaborate with leadership to align community efforts with company values and goals
• Plan, coordinate, and manage company philanthropic initiatives, donations, and volunteer programs
• Serve as the primary liaison with nonprofit organizations, community partners, and local groups

What are your skills and experience?

• Relevant/Transferable experience
• Microsoft Office experience. (Excel, Word, Powerpoint)
• Passion for community involvement and social impact

The anticipated pay range for candidates who will work in Arkansas is $50,000 to $55,000 Per Annum . The offered pay to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc. Spin Master Inc. is a multi-state employer, and this salary range may not reflect positions that work only in other states.

#LI-Hybrid #LI-HM1

This job posting is tied to an open vacancy.

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

• Growth and Career Opportunities

• Flexible Work Hours

• Innovation, Collaboration and Fun

• Comprehensive Benefits

• Other fun Perks!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at TAinquiries@spinmaster.com or by phone at 416 364-6002 and we will work with you to meet your accessibility needs.

Follow us on Instagram and Twitter @SpinMaster to stay up to date on Spin Master career opportunities.

We do appreciate all interest; however only those selected for interview will be contacted.