Office Services Clerk (Temporary)

Job Title: Office Services Clerk

Reports To: The Office Services Clerk will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

About the Role:
We are seeking a detail-oriented and reliable Office Services Clerk in a temporary role to support the daily operations of our onsite business services. This role is essential in ensuring a smooth and efficient workplace environment through a variety of administrative and facilities-related tasks.

Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

What you will be doing: 

• Support the onsite business center, which may include: office supply stocking, assisting with copy/print orders, conference room setup up, pantry inventory, or light facilities. 

• Oversee administrative functions such as greeting guests, issuing badges, booking conference rooms, assisting callers with inquires, etc 

• Assisting the onsite personnel in retrieving their mail/packages and providing records management in person, by email, by phone, or similar methods. 

What we need from you: 

• 1+ year experience in shipping & receiving, mailroom, retail, administrative, or office services. 

• A positive and professional attitude with a willingness to go above and beyond for our customers. 

• Ability to handle physical duties (carrying and/or moving 40lbs) associated with the job - lifting, bending, etc. 

• To be able to work both independently and in a team setting successfully. 

• The capability to use/learn technology such as handheld scanners, email, professional messaging (Teams, Slack, Google). 

• An ability to be bright, articulate, and neat in appearance. 

 

Competencies: 

• Strong verbal and written communication skills. 
• Excellent customer service skills. 
• PC skills MS Office Suite experience. 
• Ability to handle multiple tasks simultaneously. 
• Good organizational skills. 
• Working knowledge of MFD equipment. 
• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions. 
• Possesses the ability to work independently and is capable of completing projects. 
• Ability to determine the correct method and packing material as well as validate packing slips for the accuracy of incoming and outgoing materials. 
• Ability to work flexible schedule and hours. 

 

Qualifications and Education Requirements: 

• High School Diploma (or equivalent) required.  
• 6+ months prior work experience preferred. 
• Ability to work assigned work hours determined by the manager.  
• Excellent organizational and time management skills. 
• Analytical abilities and aptitude in problem-solving. 
• Superb written and verbal communication skills. 
• Current knowledge or ability to learn computer-based systems required for functions of position. 
• Required to maintain an overall professional appearance and attitude. 
• Adhere to all policies and procedures required. 

 

Physical Demands: 

• Approximately 50% of the time this position requires the below physical demands. 
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs. 
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time. 
• Manual dexterity is required for operating office machinery (phone, copy machines, binding equipment, etc.). 
• Ability to lift or move 40 lbs. or greater frequently. 

 

Travel: None or Negligible 

 

Other Duties: 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.