About the Role
ZT Systems is seeking an Office Operations Assistant to coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations. As an Office Operations Assistant, you will also provide office support services, including purchasing and facilities management for all ZT Systems locations.
What You'll Do
· Coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations
· Coordinate regular building safety checks and maintenance of the overall office building and equipment (working with landlord and contracted laborers for constant upkeep)
· Purchase and monitor the usage of internal office supplies for various departments including Warehouse and Production
· Maintain records, documentation, and filing systems
· Coordinate office projects as assigned
· Perform all other tasks as needed in support of the buildings/office operations team
· Book/manage conference rooms and change meeting rooms if needed
· Work with other administrative staff to coordinate meetings, transportation, and lunches
· Process CAP EX and Invoice through the SAP system
· Follow up with Vendor for payment and other issues
· First line of response to customer issues
· Route Docusign for office approvals
· Maintain vendor relations and coordinate suppliers related to the office functions
· Provide backup coverage for front desk as needed
What You'll Bring
· High school diploma
· 3+ years of office management experience
· Excellent verbal, written, and interpersonal communication skills, with a professional and customer-focused demeanor in person and on the phone
· Strong organizational, time-management, and multitasking skills with the ability to prioritize work in a fast-paced environment
· Proficiency with Microsoft Office applications, especially Word, Outlook, Excel, SAP, and DocuSign
· Professional, dependable, and punctual, with high integrity, strong work ethic, and a professional appearance
· Customer service skills with the ability to interact professionally and effectively with employees and customers
· Ability to work both independently and collaboratively with cross-functional teams
· Flexible and adaptable, with the ability to work a flexible schedule
· Resourceful and proactive in addressing issues as they arise
At ZT Systems, a Sanmina Company, you’ll get to do work you are proud of alongside smart, passionate people. Every day, there are opportunities to collaborate with the best in the industry to design, build, and deliver impactful solutions to world-class customers. Along the way, you will gain hands-on experience in a fast-paced environment that’s challenging, rewarding, and career-defining.
A culture built around our values we work hard and think fast. We view challenges as opportunities—to do better, push harder, and be faster than we were the day before. When we fail, we learn from it and move on together. And when we succeed, we use the momentum to go even further. We create value with everything we do, building the foundation of today—and transforming the future of tomorrow.
Join ZT Systems and help us build technology infrastructure that connects the world.
What We Offer
At ZT Systems, a Sanmina Company, we believe that investing in our people is key to our continued growth and innovation. When you join our team, you’ll gain access to a comprehensive and inclusive benefits package designed to support your well-being, financial security, and professional development—both now and in the future.
Compensation & Financial Security
-Competitive base salary
-Performance-based annual bonus eligibility
-401(k) retirement savings plan
-Tuition reimbursement for eligible education programs
Health & Wellness
-Comprehensive medical, dental, and vision coverage with access to leading providers
-Mental health resources and employee wellness support programs-
-Company-paid life and disability insurance
Time Away & Work-Life Balance
-Paid time off (PTO) and company-paid holidays
-Parental leave and family care support programs
Growth & Purpose
-Structured training programs and on-the-job learning opportunities
-Matching gifts and volunteer programs to support causes you care about
These benefits are available to eligible employees and are designed to grow with you as your career evolves. Full benefits and eligibility varies by work location. Learn more about our benefits here.
ZT Group Int’l. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ZT Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Please be aware that certain positions may require the applicant to either 1) be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or 2) be eligible to obtain an export control license or license exception from the Bureau of Industry and Science & U.S. Department of Commerce. All offers of employment will be conditional subject to the foregoing.