Office Manager

How you'll help us achieve it

We are hiring a highly organized and proactive Office Manager who is passionate about fostering a positive, dynamic work environment.  

You will be responsible for overseeing the daily operations of our office in the Gambia. You will play a key role in maintaining efficiency by managing administrative tasks, vendor relations, and providing general support to the team.  

In this role, you'll;

• Oversee and coordinate general office operations, ensuring it's running smoothly on a day-to-day basis.
• Supervise, mentor, train, and coach office management employees, delegating assignments to ensure maximum productivity.
• Implement and maintain procedures/office administrative systems. 
• Coordinate domestic and international travel, including flights, hotels, and car rentals.
• Manage office budget.  
• Ensure that health and safety policies are up to date. 
• Own the purchase of office supplies, equipment, and furniture, and maintain adequate stock levels.
• Draft new contracts, write office management playbooks, create presentations, and other management-level reports.
• Organize with maintenance companies to keep the office clean, safe and ensure that appliances are in good working condition. 
• Report office progress to senior management and work with them to improve office operations and procedures. 

Key details

• Location: You'll work from our office in Kotu. 
• Work authorization in the Gambia.
• Our salaries are competitive and calculated using a transparent formula. 
• We offer generous health care insurance for yourself and your dependents.
• We support working parents - we offer generous parental leave policies (26 weeks for mothers and 4 weeks for fathers) and subsidized child care when you return to work.
• We help you live your fullest life now- we subsidize gym memberships and fitness classes.
• Airtime reimbursement.
• Free food and a beautiful office space.

Requirements

• 5+ years of experience in a similar position.
• A degree or professional experience Degree in Administration or logistics. 
• Excellent command of written and spoken English.
• Speak Wolof fluently.
• Strong administrative and organizational skills, with a proven track record of managing complex office environments.
• Proven track record of dealing with external vendors and negotiating costs.

You might be a good fit if you

• Demonstrate resilience and can find effective solutions fast.
• Are meticulous and have excellent attention to detail, striving for excellence in all aspects of your work.
• Are self-driven and proactive, taking ownership of projects and initiatives. 
• Maintain frequent communication to ensure coordination and collaboration across teams.
• Have strong adaptability and flexibility, quickly adjusting to changing needs and demands.
• Are willing to go above and beyond, to ensure all office management tasks are handled to the highest standard.