Office Manager - Serbia

The type of contract is a full-time legal agreement, not a B2B contract.

100% office work: Belgrade: Makedonska 12, 11000 Belgrade, Serbia

Duties & Responsibilities:

• Greeting, welcoming visitors and directing them to the appropriate departments or individuals, provide general support to visitors;
• Booking meeting rooms, ensure that meeting rooms and reception area are tidy and presentable, will all necessary stationery and material (pens, paper, water, etc.);
• Liaise and supervision of facility management vendors, including cleaning, catering and security services;
• Maintaining the office condition and office equipment as needed and arrange necessary repairs;
• Ensuring that basic facilities, such as water and heating are well-maintained;
• Administrative support related to employee business travel processes
• Coordinate with IT and Procurement departments on all office equipment;
• Monitor office expenses and costs;
• Helping to organize and maintain office common areas;
• Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements;
• Check frequently the levels of office supplies, maintain and place appropriate orders and document financial information related thereto;
• Maintain office security by following safety procedures and controlling access via the reception desk, issue visitor badges;
• Receive letters, packages and distribute them, answer phones, taking messages and writing e-mails, perform administrative tasks including filing and photocopying;
• Answer questions and address complaints;
• Partner with HR to update and maintain office policies as necessary.

Qualifications & Experience

• Proficient in English and Serbian (oral and written);
• High school diploma;
• 2+ years of the proven office management, administrative or assistant experience;
• Excellent communication skills and proficiency in MS Office;
• Customer service attitude;
• Ability to work well independently under limited supervision;
• Familiarity with office organization and optimization techniques;
• The ability to be proactive and use the initiative: to see what needs doing and to do it;
• Attention to detail and problem solving skills;
• Good organizational and multi-tasking abilities.
• Professional attitude and appearance
• Desire to be proactive and create a positive experience for others.