Office Manager

A Day in Your Life at MKS:

As an Office Manager, you ensures the smooth day-to-day operations of an office by overseeing administrative tasks, staff support, and facility maintenance. In this role, you will report to the General Manager (Penang Plant).

You Will Make an Impact By:

• Provide a diversified and complete range of administrative supports to Penang Operations.
• Procure office and pantry supplies, equipment and coordination of office maintenance.
• Business travel and visitors’ logistic arrangement and visa applications.
• Central Control of Indirect Purchase Requisition.
• Monitor and budget the office expenses and capital expenditure.
• Control the cost of office expenses with the balance of the office supplies’ stock level and their qualities.
• Support the coordination and planning of on-site and off-site company meetings and events including event location research, travel logistics, and venue arrangements.
• Responsible for Penang office space evaluation, office renovations and relocations.

Skills You Bring:

• Diploma graduate with 5 years of administrative/secretarial experience.
• Ability to manage multiple priorities, act independently, exercise judgment in a variety of duties, follow-through and to meet deadlines.
• Experience handling travel arrangements, including diverting of travel.
• Has the proactive, detail-oriented, exhibit considerable professional judgment, and approachable personality.
• Strong in PC applications, such as Excel, Work, PowerPoint, Outlooks, etc.

#LI-DNI

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations.  Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing.

MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies.  MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: accommodationsatMKS@mksinst.com .

If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role