Office Manager

Title:

Office Manager

Program Summary

KBR’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.

Job Summary

This position plays an important role in the execution and support of the Kingdom of Saudi Arabia’s (KSA) purchase of the THAAD missile defense system.  This position will support the KSA Foreign Liaison Officer assigned in Huntsville AL by providing office manager and clerical support.  KBR is looking for a person who is capable of bridging culture differences, able manage numerous tasks and projects simultaneously, and has keen attention to detail.  Typical daily duties include:

• Scheduling meetings between the US Government and the FLO Office
• Working with the KSA Embassy to process Foreign Visitor Requests
• Coordinating facility maintenance activities
• Helping coordinate travel for the FLO and staff
• Pay monthly recurring costs and track monthly expenditures
• Research and make special purchases

If you are looking for an opportunity to work with other cultures while helping support the Foreign Military Sale of one of America’s premier missile defense systems, this opportunity is for you. 

Roles and Responsibilities

• Answering phones
• Performing clerical tasks such as printing, copying, filing, and mailing documents
• Scheduling and booking conference rooms
• Coordinating special events and meetings
• Preparing and reviewing correspondence and other executive documentation
• Maintaining correspondence and visitor logs
• Submitting and tracking foreign visitor requests
• Coordinate, aid with, and support travel requirements
• Prepare and maintain briefings, spreadsheets, and schedules
• Coordinate and track external inquiries, suspense, and action items
• Take minutes and/or action items during executive meetings as required
• Conduct office management duties such as paying bills, purchasing admin supplies, and overseeing janitorial activities
• Perform other administrative duties as assigned

Basic Qualifications

• Ability to communicate effectively with internal and external personnel and organizations
• Candidate must be a US Citizen
• Possess (and be able to maintain) a Secret Clearance
• High School Diploma and 6+ years’ experience or bachelor’s degree and relevant work experience

Preferred Qualifications

• The ability to read, write, and translate documents from English to Arabic
• Previous experience as an office manager
• Previous experience as an Administrative Assistant in a Project Office
• Previous experience drafting, submitting and tracking foreign visitor requests
• An understanding of Arabic cultural norms

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture.  These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company.  That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. 

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.