Office Manager

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Job Description

Position Summary

 

This position provides general office management for the Illumina India Commercial office and specialized administrative support to assist the India Country Manager and support site leadership team. The position will be based full time onsite at our new office located in Hebbal in Embassyone Pinnacle (next to Four Seasons).

 

Position Responsibilities:

 

• Organize Regional all-hands meetings & townhalls and company events, such as Off-sites, CMEs, Roadshows, happy hours, other office related activities.
• General office administration including, postal and express mail pickups and delivery, pantry stocking, vendor handling for stationery and pantry supply.
• Travel administration including, assisting with meeting and conference planning and set up, booking venues for the events, booking hotels for visiting company employees and trainees, assisting with catering, visa invitation letters etc.
• Establishes and maintains filing system for easy retrieval of documents.
• Coordinates activities between departments and outside parties
• Provides analytical and specialized administrative support to the regional and local site leadership in a timely and most cost-effective manner. This includes taking minutes of meetings, handling incoming/outgoing mails, faxes, business documents, preparation of presentation materials, arrange travel plans and itinerary as required.
• Support Country Manager for the Day-to-Day administrative activities including but not limited to travel management, document management etc.
• Working with Global Facilities on office repairs, maintenance and improvement works from time to time.
• Working with facilities team and site leadership committee for updates regarding onsite safety and maintenance
• Organize and coordinate onboarding resources (e.g. stationary, ID badges, laptop) with relevant support functions as applicable for new employees
• Coordinating (but not delivering) on-boarding orientation
• Assist with exit handover for departing employees.

 

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

 

 

Requirements:

• Strong written and verbal communication in English required
• Ability to write emails that are clear, concise and without unnecessary clutter
• Attention to detail is mandatory as tasks are varied and often urgent (outbound travel, local visitors, office and pantry maintenance)
• Excellent organization and planning skill with be required to do well in this role
• Competence with Microsoft Office suite, primarily Outlook, Word and PowerPoint, required
• We are looking for someone that will take direction and use a combination of good sense and logic to fulfil a given task. While training will be given, we expect you to take initiative in idea generation and executing a task with minimum supervision.
• Sensitive to confidentiality and are able to identify sensitive information, even if not explicitly marked confidential.
• Ability to provide solution to a situation, with an understanding of the implication.
• Is able to handle a team if required directly / indirectly & also be able to lead specific project responsibilities.
• All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

 

Preferred Experience/Education:

• Graduation/Equivalent in any specialisation.
• Minimum 5 years of relevant working experience, worked with senior management in a multinational corporate environment. Specific experience related to life sciences, biotech or pharmaceutical firms is not required.
• Preferred to have analytical skills with good excel experience

 

#LI-ONSITE

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.