We are looking for an experienced and proactive Office Manager who will act as the operational backbone of our Malta office and ensure everything runs smoothly on a daily basis.
This role covers full ownership of office management: vendors, supplies, purchasing, expense tracking, onboarding logistics, and maintaining clear internal processes. You will be responsible for keeping the workplace efficient, well-organized, and cost-controlled, while also contributing creative ideas to improve the office environment and support internal events.
If you are structured, detail-oriented, comfortable working with numbers, and enjoy taking ownership of how things run — this role will be a strong fit.
WHAT YOU'LL BE DOING:
- Ensure smooth daily operations of the Malta office.
- Handle front-desk responsibilities (visitors, calls, deliveries, mail).
- Support employees with day-to-day office needs.
- Contribute creative ideas to improve the office environment and support internal events and activities.
- Maintain office supplies, groceries, and overall workplace order.
- Coordinate maintenance, repairs, and communication with building management.
- Manage vendors and service providers.
- Manage purchasing end-to-end and keep related documentation organized.
- Monitor office-related expenses and ensure cost control.
- Prepare basic expense reports and summaries when required.
- Maintain clear and practical office procedures.
WHAT WE LOOK FOR IN YOU:
- Solid experience in Office Management and/or Operations roles.
- Strong English communication skills (spoken and written).
- Excellent organizational skills with strong follow-through.
- Strong analytical mindset with attention to numbers and details.
- Comfortable working with budgets, cost tracking, and calculations.
- Practical problem-solving mindset and ability to handle unexpected issues calmly.
- Confidence working with office equipment and everyday technology.
- Ability to create clear, structured, and actionable process documentation.
- Currently based in Malta or willing to relocate here.
NICE-TO-HAVE:
- Experience with task management tools (ClickUp, Notion, Miro, or similar).
- Proficiency in Google Workspace (Docs, Sheets, Slides).
- Experience with global purchasing or logistics coordination.
- Basic project management skills.
- Experience working with distributed or remote teams.
WHY SHOULD YOU JOIN OUR TEAM?
- Real ownership and a lot of space to make things better
- International team of strong professionals
- Support for professional growth
- Comfortable Malta office
- 40 paid days off
- Insurance
- Competitive salary