Office Manager

Job Title

Office Manager

Job Description Summary

As a office Manager, your primary objective is; to manage the seamless and efficient operation of the workspace, executing all tasks promptly. Your overarching goal is to cultivate a productive and well-organized work environment
that aligns with the broader objectives of our clients. This entails prioritizing the welfare of our clients' employees, ensuring they feel secure, safe, and empowered to maximize their productivity. Operating from our local office, your
role is pivotal in supporting day-to-day on-site operations and addressing local business needs. Additionally, you may be required to extend your support to other office locations remotely, including travel when necessary, to maintain
consistency across all sites.

Job Description

Core Responsibilities:

On site job location in 3201 Olympus BLVD., Dallas, Texas, 75019

Part Time

Working days: Tuesday, Wednesday, Thursday

• Manage the operational aspects of the Facilities Management & Workspace Services (soft & Hard) for our client, Priceline in alignment with the MSA.

• Maintaining the facility:

• Oversee workspace strategy and suggest opportunities for improvement; provider utilization reporting; support space planning; and assist with any employee/team moves.

• Participate in LIRT (local incident response team) for crisis management preparedness; including organizing the local response team in times of crisis. • Act as the go-to person for all crisis management.

• Follow health and safety compliance guidelines and procedures and coordinate Fire Evacuation Plans.

• Assist with the annual budget process and forecasting throughout the year.

• Proactively identify operational efficiencies and cost savings opportunities.

• Vendor management as applicable, ensuring that vendors are delivering services in accordance with contract scope/SLAs/KPIs.

• Proactively inspect the office areas, systems, rooms, and common areas and coordinate any maintenance and repairs.

• Support office related necessities such as supervise hygiene services, janitorial/cleaning, waste management, manage/order supplies (office, stationary, pantry, catering etc) .

• Manage all facilities requests.

• Support All Corporate Sustainability goals.

• Management of the office

• Greet employees and guests and provide concierge-style services and facility related support

• Support local event planning, new hire orientations, Town Hall meetings, CEO Updates.

• Support central teams and external stakeholders like suppliers, Global Real Estate, HR, IT services.

• Manage menu selection ordering and set-up for weekly lunches.

• Reception

• Meet and Greet external visitors, issue visitor passes and contact the host.

• Provide hospitality to all visitors and for onsite events as requested.

• Availability

• Available to respond to on - call emergencies 24 x7.

• Available for after hours overtime work with advance notice

Qualities and Personal Attributes: Essential (unless noted as Desirable)

Business Generation, Execution and/or enablement

• Uses knowledge of the business, along with relevant systems and procedures to support others and contribute to company and client objectives in achieving their financial, business and client goals.

• Identifies opportunities to learn more about CW commercial environment.

• Uses all available internal resources, systems and tools to help increase team productivity.

• Uses all contact with clients as an opportunity to build a positive image of the C&W brand.

• Identifies and improves processes, systems and work products to continually exceed internal and external client expectations.

• Identifies solutions that reduce cost.

• Seeks assignments and welcomes challenging activities. • Looks for new ways to differentiate CW services from the competition.

• Shows initiative in identifying, and pursuing new opportunities and initiatives

Trusted Advisor and Expert

• Fosters collaboration and proactive communication across all organizational levels to share information effectively.

• Values diversity and welcomes the unique contributions of colleagues and clients.

• Addresses issues and queries promptly and accurately, demonstrating accountability for outcomes.

• Supports colleagues in meeting client needs and actively manages identified risks, with a good understanding of health and safety regulations.

• Proactively forecasts and evaluates commercial and financial risks, implementing procedures to mitigate their impact.

• Maintains expertise in the field and shares knowledge with others, communicating proactively across all organizational levels.

• Actively listens to determine clients' critical business needs and uses this understanding to deliver timely and effective solutions.

• Acts as a trusted advisor by making informed decisions and taking responsibility for outcomes, staying current in their field.

Qualifications

• Degree educated – either Facilities Management, Building Services or business orientated

• Proven relevant experience if no formal higher education

Knowledge

• Familiarity with contemporary Workspace concepts and challenges.

• Knowledge of Facilities Management processes and industry best practices

• Understanding of relevant Health & Safety legislation within the FM industry

• Proficiency in supply chain management principles

• Proficiency in conducting monthly reporting on service delivery, compliance, and workspace activities

Skill and Experience

• Proven track record in effectively managing multiple offices across regions

• Possesses exceptional interpersonal skills, along with a positive "can-do" attitude, meticulous attention to detail, and a focus on customer satisfaction

• Actively engages with key client contacts and office populations, prioritizing their needs and building trust through proactive communication and support

• 3-5 years work experience

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $30.65 - $36.06

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”